Billing Specialist
Pappageorge Haymes PartnersChicago, Illinois
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
Pappageorge Haymes Partners (PH) is seeking an Architectural Billing Specialist to join our team. This position takes ownership of the billing process and plays a key role in maintaining financial clarity across projects. It is a clear path role for someone looking to grow, expand their scope, and advance within the firm.
Job Responsibilities:
- Lead monthly project billing and invoicing in alignment with contract terms and project schedules
- Partner with Project Managers to review billing, track project progress, and support financial decision-making
- Generate and review project financial reports, ensuring accuracy and clarity of data
- Set up new projects, including contract review and budget coordination
- Manage project financial updates, including adjustments, transfers, and billing revisions
- Review and validate timesheets for billing accuracy and make necessary labor adjustments
- Coordinate draft invoice review and follow-up with project teams
- Respond to internal and external inquiries related to project billing and financial records
- Maintain organized and accurate financial documentation across all project phases
- Contribute to ongoing process improvements to support efficiency and consistency
Experience:
- Bachelor’s degree in Accounting, Finance, or related field
- 2+ years of relevant experience, preferably in architecture/engineering (A/E) or professional services
- Strong understanding of project-based accounting principles
- Highly organized with strong attention to detail and accuracy
- Ability to manage multiple projects and deadlines in a fast-paced environment
- Proficiency in Microsoft Office, particularly Excel
- Proficiency in Deltek (preferred)
- Self-directed, dependable, and comfortable taking ownership of work
Environment:
- This is an in-office role within a collaborative architecture studio
- Fast-paced, project-driven environment with multiple active deadlines
- PH offers a comprehensive benefits package including employer‑paid health insurance, life insurance, and long‑term disability coverage, dental and vision insurance, 401(k) with employer match, employer‑funded Employee Stock Ownership Plan (ESOP), paid vacation and personal days, and a discretionary performance bonus.
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FAQs About Billing Specialist Jobs at Pappageorge Haymes Partners
What is the work location for this position at Pappageorge Haymes Partners?
This job at Pappageorge Haymes Partners is located in Chicago, Illinois, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Pappageorge Haymes Partners?
Employer has not shared pay details for this role.
What employment applies to this position at Pappageorge Haymes Partners?
Pappageorge Haymes Partners lists this role as a Full-time position.
What experience level is required for this role at Pappageorge Haymes Partners?
Pappageorge Haymes Partners is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Pappageorge Haymes Partners for this role?
Pappageorge Haymes Partners offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Disability Insurance, Life Insurance, Paid Vacation, and 401k Matching/Retirement Savings for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Pappageorge Haymes Partners?
You can apply for this role at Pappageorge Haymes Partners either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.