Billing Specialist
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Overview
Schedule
Full-time
Education
Associate's Degree
Career level
Senior-level
Remote
On-site
Compensation
$60,000-$65,000/year
Benefits
Career Development
Retirement Savings
Education Assistance
Job Description
Responsive recruiter
Benefits:
- Childcare Benefits
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Tuition assistance
- Vision insurance
- Wellness resources
Location: Deerfield Beach, FLEmployment Type: Full-Time | OnsiteSalary: $60,000–$65,000 annuallyBenefits: Health, Dental, Vision, Paid Time Off and more
Job Overview
The Learning Experience is seeking a detail-oriented Billing Specialist to support billing, collections, and accounts receivable operations for corporate childcare centers. This role is responsible for managing private pay and subsidy billing, ensuring accurate invoicing, timely collections, and compliance with agency requirements.
This position partners with center leadership, families, and external agencies to resolve billing issues, reconcile accounts, and maintain accurate financial records. The ideal candidate has strong accounts receivable experience, is highly organized, and thrives in a fast-paced, multi-site environment.
Key Responsibilities
Billing and Accounts Receivable
- Manage billing and collections for assigned childcare centers, including private pay and agency accounts
- Review attendance records and process billing in accordance with agency guidelines and company policy
- Submit invoices and attendance reports to agencies accurately and on time
- Monitor accounts receivable balances and follow up on outstanding payments
- Process adjustments, credits, transfers, and discounts as needed
Subsidy and Agency Billing
- Maintain and process subsidy authorizations and agency billing requirements
- Input and track agency payments within the billing system
- Reconcile agency deposits and maintain accurate deposit logs
- Research payment discrepancies and resolve issues with agencies and internal teams
- Ensure compliance with subsidy program requirements and documentation standards
Reconciliation and Compliance
- Reconcile payments to accounts receivable and identify re-bill or refund opportunities
- Audit billing and collection records to ensure accuracy and compliance
- Maintain organized financial documentation aligned with company and agency requirements
- Support audit preparation and respond to internal and external audit requests
Reporting and Communication
- Prepare reports and monitor for discrepancies or unusual activity
- Partner with center leadership to resolve billing questions and account adjustments
- Communicate with families, agencies, and internal teams regarding billing inquiries
- Build strong working relationships across field operations and corporate teams
Qualifications
- Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred
- 2–3 years of experience in billing, collections, or accounts receivable
- Experience in childcare, education, healthcare, or regulated environments preferred
- Strong understanding of billing processes, accounts receivable, and collections
- Basic accounting knowledge and reconciliation experience
- Strong analytical and problem-solving skills
- Excellent communication skills with a customer-focused approach
- High attention to detail and accuracy
- Strong organizational and time management skills
- Ability to work independently and manage multiple priorities
Why Join The Learning Experience
- Competitive salary with growth potential
- Opportunity to grow within a national organization
- Exposure to multi-site billing and financial operations
- Collaborative, team-oriented environment
- Career development and advancement opportunities
Compensation: $60,000.00 - $65,000.00 per year
The Learning Experience
At The Learning Experience, we make early education joyful, engaging and fun so children are happy to learn, play and grow.
Our curriculum focuses on the six ages and stages of early childhood development and engages children in hands-on learning activities that encourage them to explore and solve problems at their own rate of development. This forms a foundation for kids to Learn, Play and Grow under the care of our nurturing teachers and staff.
At TLE®, we’ve created a full cast of characters that become our little learners’ educators, partners and friends through their preschool education journey. Each character has a unique personality and area of interest and brings learning to life by allowing children to explore the world through fun and imagination.
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FAQs About Billing Specialist Jobs at World Headquarters
What is the work location for this position at World Headquarters?
This job at World Headquarters is located in Deerfield Beach, Florida, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at World Headquarters?
Candidates can expect a pay range of $60,000 and $65,000 per year.
What employment applies to this position at World Headquarters?
World Headquarters lists this role as a Full-time position.
What experience level is required for this role at World Headquarters?
World Headquarters is looking for a candidate with "Senior-level" experience level.
What education level is required for this job?
The education requirement for this position is Associate's Degree. Candidates with relevant qualifications or equivalent experience may also be considered.
What benefits are offered by World Headquarters for this role?
World Headquarters offers following benefits: Career Development, Retirement Savings, Education Assistance, Dental Insurance, Health Insurance, Vision Insurance, and Paid Time Off for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at World Headquarters?
You can apply for this role at World Headquarters either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.