Billing Specialist I

Company

Cox Automotive- USA

Job Family Group

Finance

Job Profile

Billing Specialist I

Management Level

Individual Contributor

Flexible Work Option

Hybrid- Ability to work remotely part of the week

Travel %

No

Work Shift

Day

Compensation

Hourly base pay rate is $16.59 - $24.86/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Job Description

We are seeking a detail-oriented Billing Specialist I to join our Accounting team in Carmel, IN. This role plays a key part in ensuring accurate and timely billing while supporting strong communication with vendors and internal partners. The ideal candidate is highly organized, comfortable working in a fast-paced environment, and committed to maintaining data accuracy across billing systems.

Key Responsibilities

• Perform VMRS coding and costing of invoices; audit invoices to ensure accuracy and correct billing
• Respond to Purchase Order (PO) line inquiries and assist with overflow call volume as needed
• Contact vendors to resolve invoice discrepancies and obtain missing or corrected invoices
• Index invoices into the workflow system and route them appropriately
• Process rebills for Roadside and TMcare services
• Drag and drop invoices into the correct events within internal systems
• Execute TMcare resets as applicable
• Review invoices and determine when they are Work & Cost Complete (WACC)
• Submit and maintain invoices and documentation within customer portals
• Proactively call vendors to obtain customer invoices when required
• Perform additional duties and support tasks as assigned within the billing department

Qualifications & Skills

• Close attention to detail with strong data entry accuracy
• Basic understanding of billing, invoicing, or accounting processes preferred
• Ability to communicate professionally with vendors and internal teams
• Comfortable working with multiple systems and workflow tools
• Strong organizational and time‑management skills
• Ability to handle repetitive tasks while maintaining accuracy and consistency
• Prior experience with VMRS coding is a plus but not required

Work Environment

• Office-based role in Carmel, IN
• Collaborative team environment within the Billing/Accounting function
• Standard business hours with flexibility as needed

Why Join the Team?

This is a great opportunity to build a foundation in billing and accounting while supporting critical financial operations. You'll be part of a supportive, experienced team that values accuracy, accountability, and continuous improvement.

Drug Testing

To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Benefits

Employees are eligible to receive a minimum of 6.67 hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

About Us

Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells - or simply uses - cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer- All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.