Billing Supervisor

Overview

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. 

The Billing team is responsible for overseeing the Firm's global billing function, ensuring compliance and consistency of billing practices, policies and procedures and supporting the partnership in achieving timely billing of inventory. 

Job Summary

Simpson Thacher & Bartlett is seeking a highly organized and detail-oriented Billing Supervisor to join the Firm’s Billing, Collections and E-Billing team. This role is critical to maintaining the firm’s financial integrity and ensuring accurate, timely, and compliant billing for services rendered to clients.

The Billing Supervisor is responsible for overseeing the billing process and direct reports as assigned within the firm’s Houston office.  This includes managing and coordinating the billing activities of attorneys and clients, ensuring accurate invoicing, effective inventory management, and resolution of any billing issues that may arise.

Responsibilities

• Supervise and train direct reports; manage all day-to-day activities to ensure accurate and timely work product; assign, direct and monitor all work in progress, assign tasks and projects, oversee processes, address issues, and provide resolution when needed

• Oversee and process a high volume of invoices on a monthly basis for assigned partners and counsel

• Generate, review, and handle preliminary review of time entries to confirm compliance with client outside counsel guidelines. Communicate changes in client policies to timekeepers

•  Meet regularly with Partners to discuss billing statuses, strategy, and collections efforts; keep Partners and Associates informed of client and firm billing requirements and procedures where appropriate

• Review and understand client fee structures rate agreements, and special billing requirements to ensure compliance with Firm policies and procedures

• Manage the electronic billing process for clients to ensure that invoices are successfully submitted to clients, troubleshoot any issues with submissions, ensuring timely resolution

• Review inventory proactively and consistently to drive towards timely billing, anticipate issues and escalate as needed. Provide monthly billing forecasting based on expected timelines.

• Regularly review and update comments for reports distributed to the Finance Committee and Partners

• Perform other billing coordinator duties for assigned Partners (i.e. apply retainer/ on account funds as directed by attorney and as per Firm policy)

• Act as the point person between teams, this includes collections, e-billing, and accruals teams

• Act as a resource for others in the research and resolution of complex and/or escalated billing questions and discrepancies providing direction to issue client resolution

• Participate in weekly management meetings to discuss billing issues and ongoing projects, and to provide information and recommendations to assist with resolution of related issue

• Participate in interview and staff performance process, make recommendations regarding evaluations, administer disciplinary action consistent with Firm policy escalating as appropriate

• Ensure staff follows standard operating procedures, taking appropriate action when performance does not meet targets and objective

• Work on special assignments and analysis as needed

• Perform other duties as assigned

Education

• Bachelor’s degree required

Preferred

• Degree in Accounting or Business Administration preferred

Skills and Experience

• 4 to 6 years of billing experience in a large law firm required

• Excellent analytical and problem solving skills

• Flexibility to adapt to all work situations and work varied hours

• Ability to effectively present information verbally and in writing

• Proficiency in MS Office Suite, particularly in Excel

• High level of proficiency with Elite Enterprise or 3E

• Strong attention to detail; ability to examine work for exactness, neatness and conformance to policies and procedures

• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

• Ability to track, measure and manage performance

• Must be able to effectively coach, mentor and train others to meet performance expectations

Preferred

• 1 to 2 years of supervisory experience preferred

Salary Information

Simpson Thacher will not sponsor applicants for work visas for this position.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.