Bookkeeper

Web ScribbleBoca Raton, FL

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Overview

Schedule

Part-time

Career level

Senior-level

Remote

Job Description

We are seeking a part-time Bookkeeper (approximately 20 hours per week) to own our day-to-day financial workflows. This role is ideal for someone who is highly organized, detail-oriented, and comfortable working independently while supporting a fast-paced leadership team.

You'll work closely with the CEO and CFO to keep our books accurate, run critical reports, and ensure the sales team is compensated correctly and on time.

Key Responsibilities

Financial Operations & Reporting

Run recurring and ad-hoc reports from Web Scribble's homegrown internal systems to support leadership and monthly financial reviews.
Maintain accurate, up-to-date records in QuickBooks Online.
Assist the CFO with monthly close activities and preparing financial summaries.

Billing & Accounts Receivable

Create and send accurate sales invoices in QuickBooks Online for SaaS subscriptions, job postings, career fairs/events, and revenue-share programs.
Validate contract details and pricing before invoicing.
Help track outstanding invoices and support collections as needed.

Commissions & Sales Support

Prepare monthly sales commission calculations, reconciling bookings and revenue.
Communicate commission statements and corrections to the sales team in a professional, timely manner.
Maintain internal documentation on commission rules and adjustments.

Expense Management & Reconciliation

Match and categorize expenses from bank feeds, credit cards, and vendor bills in QBO.
Perform monthly bank and credit card reconciliations.
Ensure correct allocation of expenses across departments or cost centers.

Administrative & Leadership Support

Support the CEO and CFO on ad-hoc operational and financial tasks, including report preparation, document organization, and analysis.
Maintain vendor files, W-9s, and year-end documentation to support 1099 filings.
Suggest and assist in implementing process improvements or simple automations to streamline workflows.

Qualifications

3+ years of bookkeeping experience; SaaS or transaction-heavy business preferred.
Strong proficiency with QuickBooks Online, including invoicing and reconciliations.
High comfort level working with spreadsheets, internal tools, and system exports.
Excellent attention to detail and ability to work independently in a part-time, deadline-driven environment.
Strong communicator able to interface with executives and the sales team.

What We Offer

Flexible ~20 hours per week; remote-first role.
Opportunity to meaningfully contribute to a scaling technology company.
Close collaboration with executive leadership.

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FAQs About Bookkeeper Jobs at Web Scribble

What is the work location for this position at Web Scribble?

This job at Web Scribble is located in Boca Raton, FL, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Web Scribble?

Employer has not shared pay details for this role.

What employment applies to this position at Web Scribble?

Web Scribble lists this role as a Part-time position.

What experience level is required for this role at Web Scribble?

Web Scribble is looking for a candidate with "Senior-level" experience level.

Does Web Scribble allow remote work for this role?

Yes, this position at Web Scribble supports remote work, giving candidates the flexibility to work outside the primary office location.

What is the process to apply for this position at Web Scribble?

You can apply for this role at Web Scribble either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.