Bookkeeping Clerk

Minimum Candidate Qualifications: The candidate must have a minimum of: a. Bachelor’s Degree in business administration, economics, political science, public administration, sociology, or related discipline.b. One year of experience in basic bookkeeping, accounting and financial record keeping procedures.c. Proof of eligibility to work in New York State.Job Description and Required Services: The Department of Financial Services (DFS) is seeking resumes for a clerk position in the Office of Financial Management. Under the general supervision of the Budget Analyst Trainee 1, the duties include, but are not limited to, the following: • Maintain log to show receipt of court orders and expense vouchers from the NY Liquidation Bureau.• Processes abstract cover sheets and maintain records in DFS tracking system.• Prepare documents and emails to forward to Office of the State Comptroller (OSC) and State Treasury for payment.• Utilizes the Statewide Financial System (SFS) to process vouchers for DFS.• Performs reconciliation of procurement cards in the SFS.• Receive and sort vendor invoices and match invoices with purchase orders, if applicable.• Utilizes the Purchase Tracking System (PTS) to submit invoices to DFS personnel for payment approval.• Utilize SFS to review and verify receipt of goods, and process accounts payable vouchers.• Communicate with vendors via telephone and/or email to resolve discrepancies with invoices.• Submit forms/emails to OSC or the State Treasury to request copies of canceled checks or to place stop payment orders.• Prepares and makes bank deposits electronically.• Perform general clerical duties including opening mail and filing.• Perform other duties as assigned.Skill Requirements: 1. Highly organized and careful worker, highly self-motivated and capable of prioritizing and managing multiple tasks.2. Knowledge of Office of the State Comptroller policies and procedures.3. High level of discretion handling confidential matters.4. Ability to manage competing priorities while maintaining a high level of attention to detail.5. Word processing skills/abilities are a mandatory component of the assignment. Computer proficiency in Microsoft OfficeSuite, including Outlook, Word, Excel, etc. is required. Must have knowledge of basic accounting and financial record keeping procedures. Some knowledge of financialterminology is also required; ability to compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers. May also perform a variety of analysis