Business Associate, Education (53328)

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Business Associate will provide assistance with the day-to-day business functions of our RB Education division. They will serve as the liaison to RBs Administrative Departments including, but not limited to, Finance & Accounting, Accounts Payable, Receivables , Payroll, Risk Management & IT. In addition, the Business Associate will track the financial performance for all government funded contracts and fundraising activities. Other duties and responsibilities include:

Operational duties:

• Work with Program Directors and Operations Associate to secure appropriate backup source documentation to substantiate invoices and claims.

Accounting, Finance & Payroll duties:

• Work with Director of Operations and VP to prepare budgets and budget modifications for all grants, non-funded programs and division operating activities. Maintain copy of grant information including but not limited to budgets and work-scope for auditing purposes.
• Analyze financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget by performing monthly budget to actual variance analysis;
• Report variances between actual and budgeted financial results at the end of each reporting period to the finance department and review with program directors;
• Review budgets to ensure compliance with contractual and legal regulations;
• Coordinate requests to funder for approval to purchase equipment and one-time costs as applicable;
• Request property codes (previously referred to as cost centers) for new grants & contracts and at the start of new fiscal years;
• Approve & track requests on all purchases;
• Develop and regularly maintain budget expense trackers for all Education division grants;
• Ensure invoices are sent in a timely manner to the Accounts Payable department;
• Review vouchers sent to funding agencies to ensure accuracy;
• Regularly review general ledgers, identify inaccuracies, and prepare journals to effect change;
• Assist with reviewing staff timecards to ensure timely approval and proper allocation prior to payroll cut-off date;
• Assist with ensuring payroll certification reports are reviewed in a timely manner; report discrepancies, as appropriate, to the Payroll Department;
• Suggest spending improvements that increase profits.

COMPETENCIES

• Understanding of financial forecasting and experience with bookkeeping principles; experience with YARDI strongly preferred
• Entrepreneurial spirit and customer-service attitude;
• Must be detail-oriented and possess excellent written, communication and organizational skills;
• Proficiency with Microsoft Office Suite, with advanced knowledge of word and excel;
• Ability to deal professionally with confidential information.

EDUCATION EXPERIENCE

Bachelors degree; or High School diploma or equivalent and 1 to 3 years of related experience