Business Development Assistant

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Haynes and Boone is one of the largest law firms in Dallas, and it continues to grow. In 2023, Haynes and Boone moved its headquarters to a new 27-story office tower in the Harwood District of uptown Dallas. Lawyers in our Dallas office serve all the firm’s practice and industry areas – including corporate, litigation, banking/finance, insurance law, healthcare law, labor and employment, estate planning, real estate, bankruptcy, intellectual property, white collar crime, and antitrust. Our Dallas lawyers are widely recognized in their practice areas in publications such as The Best Lawyers in America directory (Woodward/White, Inc.) and the Chambers USA legal directory (Chambers & Partners). This office attracts high-energy, technically proficient people who enjoy working in a collegial environment. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

This non-exempt position supports and works directly with the business development team (BD) that supports multiple departments to execute and deliver on internal initiatives. This role requires a detail-oriented and organized individual who can handle marketing projects efficiently to help the team achieve its goals.

Essential Duties:

Pitch Books, Presentations and Proposals:

• Assists the BD team in responding to internal requests for practice group marketing materials, attorney bios and photos, and other marketing and business development-related assistance.

• Helps draft, proof, and assemble pitch books, presentations, and proposals.

• Maintains and updates information in the firm's pitch book and proposal databases.

Content Administration: 

• Coordinates regular updates to lawyer bios, practice group overviews, deal and case charts, representative client lists, practice group web page content, and other materials.

• Assists the BD team with preparation of submissions for key directory rankings (including Chambers and Legal 500).

• Assist in content creation, editing, and proofreading.

• Ensure marketing and related materials are tracked and saved in appropriate locations and manage department’s electronic files.

• Support the implementation of internal communications.

Events: 

• Works with the BD Manager (BDM), BD Specialists and BD Coordinators on various events and sponsorships and drives follow-up efforts to achieve positive results.

• Assists the BDMs and Event Specialist during events.

• Updates firm’s CRM system to track post-event follow-up and return on investment.

Practice Group Coordination:

• Prepares materials for, maintains overall schedules, and participates in practice group meetings.

• Creates business presentations with various software tools, especially PowerPoint.

Research and Data Management:

• Collaborates with the BD team and Competitive Intelligence Group on research projects.

• Coordinate the development of forms to collect, organize, and analyze data.

• Assist with the maintenance of client relationship management database and contact lists.

• Support ongoing matter maintenance, including matter narrative updates.

Project Management and Operational Support:

• Assist in ad hoc production of various marketing-related projects, including Word documents and PowerPoint presentations.

• Provide support for various BD Department needs, including scheduling department meetings and maintain department calendars and ensure content is up to date.

• Ensure paid sponsorship / charitable initiative components are executed as contracted.

Budget Tracking and Vendor Management:

• Provide support for various BD Department needs, including scheduling department meetings, filing expenses, and filing check requests / invoice processing.

• Assist in tracking marketing budgets and expenses.

• Collaborate with teams on budget management.

Administrative:

• Handle scheduling and logistics for a variety of team and committee meetings as well as the attorney training program.

Other Duties:

• Performs related duties as assigned.

Reporting Relationship:

The Business Development Assistant reports directly to the Director of Business Development.    

Subordinate staff: None

Qualifications:

Knowledge/Experience:

One or more years of work experience in professional services, marketing/business development or corporate communications preferred.  Strong computer proficiency is a must, with knowledge of Smartsheet, Microsoft Word, Excel, and PowerPoint.

Skills:

Excellent communication skills, including listening, asking clarifying questions when needed, writing, and a superior attention to detail.  Strong work ethic and positive client service orientation. Responsible, dependable, and takes pride in work product. Able to operate with a sense of urgency when necessary and juggle multiple projects with competing deadlines. Enthusiasm and dedication to the development of a professional services business development career.  Ability to learn new software such as InterAction, Vuture and Foundation. Smartsheet is required. Must be able to handle multiple projects in a fast-paced environment with tight deadlines. Must be poised and able to exhibit professional diplomacy amid sometimes high stress situations. Strong teamwork skills and ability to take ownership of numerous assigned tasks.

Education:

Bachelor’s degree.

Physical Demands:

Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. When coordinating/attending special events, might be required to move around up to 100% of the time. This position constantly operates computers, printers and other office productivity machines (e.g., fax machine, copier, etc.) Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, vendors, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.    

Working Conditions:

Office environment. Must be flexible to work overtime with short or no notice.