Business Office Coordinator

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Job Posting Title:

Business Office Coordinator

Position Type:

Professional / Unclassified

Department:

LSUAM Science- Chem- Business Management Post-Award (Tonia L. Givens (00064143))

Work Location:

0232 A.R. Choppin Hall- Chemistry

Pay Grade:

Professional Hourly

Job Description:

This professional position supports approximately 45 academic and research faculty, 20 research staff, and 130 graduate students in the Department of Chemistry. This position is the primary point of contact at the department's front desk, acts as a liaison for internal and external communications, helps coordinate events and handles all student employment matters.

Job Duties:

40% ADMINISTRATIVE SUPPORT

Greets and assists visitors by answering inquiries, giving instructions or referring them to other staff members. Manages and directs all telephone calls. Maintains employee and departmental directories and assigns/updates departmental mailboxes. Distributes information to departmental groups via email listserv. Coordinates key requests with Facility Services for faculty, students and staff requesting keys to Choppin Hall, the Chemistry and Materials Building and Williams Hall. Manages conference room reservations for Choppin Hall and the Chemistry and Materials Building. Ensures mailroom and conference rooms are accessible during business hours and well-maintained.

Provides guidance and support in the effective use of departmental office equipment, including copiers and fax machines. Coordinates the procurement of supplies necessary for the operation of copiers, fax machines, and related office equipment, ensuring consistent availability and functionality. Assigns, monitors, and maintains approximately 200 departmental copier user accounts, ensuring accurate record-keeping and proper access. Maintains a comprehensive inventory of user accounts and prepares monthly usage reports. Serves as the primary liaison with equipment vendors for repair and service requests and performs routine in-house maintenance and troubleshooting to maximize equipment reliability and efficiency.

20% OFFICE SUPPORT

Manages all incoming and outgoing departmental mail, including coordinating bulk mailings in accordance with LSU procedures. Posts departmental announcements and seminar notices and oversees student errands. Schedules and trains student office workers to assist with a variety of administrative tasks. Maintains office supply inventory and procures supplies as needed to support faculty and staff. Composes, edits, and reproduces documents for faculty upon request, ensuring accuracy and adherence to LSU standards. Updates departmental employee and graduate student photo board

20% STUDENT EMPLOYMENT

Processes undergraduate and graduate student personnel actions in the Workday HCM, including hiring, job and compensation changes, additional jobs, onboarding and terminations, Maintains a financial database for student employment funding and reconciliation at the end of each semester. Provides support to students during onboarding and addresses employment and payroll-related inquiries. Monitors and manages timekeeping for undergraduate student employees to ensure accurate payroll processing and compliance with LSU regulations.

15% EVENTS & COMMUNICATIONS SUPPORT

Serves as the primary point of contact for departmental events and internal communications. Responsibilities include coordinating departmental events and working closely with the college SciComm team on all communications needs, including but not limited to event promotion, newsletters, announcements, and research-related news and updates. Additional duties include managing internal departmental communications, managing departmental social media, routine departmental website maintenance, and coordinating with the SciComm team on all external communications and marketing activities, in alignment with university standards.

5% OTHER

Assists in the overall functions of the Business Office through cross-training and support of other positions and other duties assigned by the Assistant to the Chair.

Minimum Qualifications:

• Bachelor's degree

• LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Additional Information:

Physical ability and eye-hand coordination necessary to use a computer/laptop/iPad; ability to sit and/or stand in the same position for extended periods at a time. Ability to communicate clearly and effectively through various technology platforms through use of phone, e-mail, instant messaging (ex. Teams), virtual platforms (ex. Zoom), and direct contact with individuals.

Additional Job Description:

Special Instructions:

Please provide cover letter, resume, and three professional references, including name, title, phone number and e-mail address.

Please attach ALL required documents under the "Resume/CV" section of your application.

For questions regarding the status of your application, please contact Amy Commander at acom@lsu.edu.

Posting Date:

February 18, 2026

Closing Date (Open Until Filled if No Date Specified):

June 18, 2026

Additional Position Information:

Background Check- An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits- LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

N

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions.

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.