Business Operations & HR Specialist

We are a dynamic and rapidly expanding custom architectural lighting manufacturer, dedicated to providing cutting-edge LED lighting solutions for a variety of applications. We specialize in crafting custom LED lighting, lighting components, and a wide range of accessories designed to meet the unique needs of our clients.

Responsibilities:

Manage full-cycle accounting operations including Accounts Payable, vendor payments, credit card reconciliation, and recurring vendor invoices.

Oversee Accounts Receivable processes including invoicing, collections, and monitoring AR aging.

Process and monitor customer credit applications and approvals.

Maintain the general ledger and perform bank reconciliations across multiple corporate accounts.

Assist with monthly financial reporting including revenue vs. budget tracking and cash flow monitoring.

Coordinate payroll processing and maintain accurate financial documentation and records.

Human Resources & Team Support

Assist with recruiting efforts including job postings, candidate coordination, and interview scheduling.

Support onboarding of new hires, including documentation, system setup, and training coordination.

Maintain employee records, HR documentation, and internal policies.

Act as a point of contact for basic employee relations and HR-related inquiries.

Assist in maintaining a structured, professional, and positive work environment across departments.

Operations & Facility Management

Oversee building and facility operations including vendor coordination for repairs and maintenance.

Schedule and track facility maintenance including HVAC service, fire and alarm system inspections, forklift certifications, and safety inspections. Ensure operational compliance with local, state, and federal requirements.

Manage relationships with facility maintenance vendors and contractors.

Coordinate company compliance documentation and regulatory requirements.

Manage insurance policy renewals including workers' compensation and support annual insurance audits.

Track safety inspections and maintain compliance documentation.

Coordinate with external IT vendors responsible for server management and company infrastructure.

Perform other duties as assigned.

Requirements

Education: Bachelor's degree in Business Administration, or related field preferred.

Experience: 3–5 years of experience in accounting, office operations, HR support, or business administration. Experience in manufacturing, industrial, or operational environments preferred.

Skills: Strong organizational and time management skills. Experience with ERP systems (Sage 100 preferred). Familiarity with payroll platforms such as PrimePay. Proficiency in Microsoft Office Suite including Excel, Word, and Outlook.

Attributes:

High level of confidentiality and professionalism

Strong attention to detail

Clear and effective communication skills

Ability to manage multiple responsibilities in a fast-paced environment

Solutions-oriented with a team-first mindset

Preferred Qualifications:

Experience working in manufacturing or industrial business environments.

Experience coordinating vendors and managing facility operations.

Experience with financial reporting, HR coordination, and operational compliance.

Bilingual (Spanish and English) is a MUST.

Schedule & Compensation

Hours: 9:00 AM – 5:00 PM, Monday through Friday

Benefits: Health insurance, paid time off, and professional development opportunities

Must be eligible to work in the United States. Background screening required.

Join our team and help support the operational backbone of a growing architectural lighting manufacturing company, where organization, collaboration, and efficiency drive everything we do.