Business Operations Coordinator

• Email Management: Efficiently manage and organize communications, ensuring timely responses and proper documentation.
• Collaboration Tools: Utilize Teams, SharePoint, and other platforms to facilitate team collaboration, information sharing, and project coordination.
• Meeting Facilitation: Schedule, organize, and participate in meetings; prepare agendas, capture minutes, and track action items to ensure follow-through.
• Document Creation & Editing: Draft, edit, and proofread documents, reports, presentations, and briefing materials using Word and PowerPoint.
• Calendar & Schedule Management: Maintain calendars for leadership and teams, coordinate appointments, and ensure accurate scheduling of events and meetings.
• File & Record Management: Organize and maintain digital and physical files, ensuring records are up-to-date and accessible.
• Report Compilation & Submission: Prepare and submit regular activity, status, and executive reports, consolidating inputs from various stakeholders.
• Process Improvement & Documentation: Identify opportunities to streamline workflows, document processes, and implement best practices for operational efficiency.
• Agreement & Contract Support: Assist with drafting, review, and management of agreements and contracts, ensuring compliance and timely execution.
• Event Planning & Coordination: Organize and facilitate events, workshops, and training sessions, handling logistics and communications.
• Cross-Training & Flexibility: Proactively learn and support multiple operational functions across departments, stepping into diverse roles as needed.
• Operational Continuity Role: Serve as a temporary resource to maintain client continuity during staffing transitions, ensuring seamless delivery until permanent personnel are in place.
• Client Continuity Assurance: Function as a bridge between internal teams and clients, sustaining trust and operational flow during transitional periods.

• Bachelor’s degree from an accredited university in business administration, project management, or relevant field highly preferred
• 4-6 years of experience in business operations, project coordination, or administrative support
• DOD experience required (Air Force preferred, may include military, civil service or defense contracting)
• Meets U.S. citizenship and work eligibility requirements for federal contractors
• Must be able to obtain and maintain a Department of Defense (DOD) secret clearance

• Ability to adapt quickly, learn new processes, and provide support across diverse functions
• Strong organizational skills with the ability to manage multiple priorities
• Excellent oral and written communication skills
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint)
• Proven ability to interact professionally with government officials, senior leaders (including civilians), military personnel, and contractors
• Experience in project coordination, documentation, and stakeholder engagement
• Detail-oriented with a focus on compliance, accuracy, and operational efficiency

• Prolonged periods of sitting at a desk and working on a computer
• Manual dexterity sufficient to operate a computer keyboard, mouse, and other office equipment
• Visual acuity for close work, such as reading on screens and in print and working on a computer
• Occasional lifting of materials or equipment weighing up to twenty pounds
• Ability to communicate effectively, both verbally and in writing, in a professional office environment
• Sufficient physical ability to move about the workspace to attend meetings, access files, and perform other job-related tasks

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