Business Operations Project Coordinator - Wearables

Overview

We are seeking a highly organized and proactive Business Operations Project Coordinator to support core team operations across a growing Wearables organization. This role focuses on employee experience, internal communications, and operational program logistics, partnering closely with Business Operations Leads and cross‑functional partners across People, Product, Engineering, Design, and Finance.

The ideal candidate excels at managing multiple workstreams, communicating clearly, and bringing structure to fast‑moving environments. This is a hands‑on role that requires strong attention to detail, sound judgment, and the ability to anticipate needs before they arise.

Responsibilities

• Lead coordination and operations for employee engagement and team‑experience programs, including planning, scheduling, vendor and room coordination, tool setup, budget tracking (as applicable), and end‑to‑end execution.
• Draft clear, accurate internal communications—such as updates, announcements, and FAQs—tailored to the appropriate audience and tone.
• Drive organization‑wide programs and projects by managing deliverables, tracking dependencies, and keeping stakeholders informed of progress.
• Compile, refine, and format content for leadership presentations and internal storytelling.
• Support virtual events from planning through execution, including run‑of‑show development, attendee communications, invitations, day‑of logistics, and post‑event retrospectives.
• Use AI tools to streamline workflows while applying sound judgment regarding accuracy, confidentiality, and appropriate use.
• Maintain and improve knowledge‑management systems to ensure teams remain informed, aligned, and connected.

Minimum Qualifications

• 5+ years of experience in program coordination, business operations, administrative program management, or similar roles supporting multiple stakeholders across varying functions and seniority levels, including senior executives.
• Proven ability to manage deadlines, dependencies, and parallel workstreams with minimal oversight.
• Experience supporting event logistics (virtual and/or in‑person) and operational execution.
• Strong written and verbal communication skills with the ability to tailor messaging to different audiences.
• Exceptional organizational skills and attention to detail, with the ability to handle sensitive information discreetly.
• Proficiency with common collaboration tools (documents, spreadsheets, presentation tools, calendars) and comfort learning new systems quickly.

Preferred Qualifications

• Experience supporting teams within a large, fast‑paced organization with frequent cross‑functional collaboration.
• Experience creating high‑quality presentation materials and/or providing light creative support (e.g., simple graphics, basic video editing).
• Demonstrated ability to use AI tools to enhance operational workflows (drafting, summarizing, tracking, templating).
• Prior experience in a wearables, hardware, or technology‑focused environment is a plus.

Location: Onsite (preferred) - Burlingame, CA - or - Remote (PST)

Role type: Contract 12 Month Position 

Expected hours: 40 per week 

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday (Extended schedule as needed Saturday-Sunday)

Application Question(s):

• Do you or will you in the future require any sponsorship to work in the US?

Language:

• English  (Required)