Capital Program Technician / Document Control & Project Coordinator

PEMCCO is seeking a Capital Program Technician / Document Control & Project Coordinator to provide technical, administrative, and project coordination support for capital improvement projects. This role supports project managers and engineering teams with document control, configuration management, invoicing support, meeting coordination, schedule and budget tracking, and organized reporting to enable efficient project delivery and effective agency coordination.

PEMCCO, Inc. is an integrated Information Technology, Information Management (IT/IM), Systems Engineering, and Technical Services firm supporting infrastructure, transportation, and capital program delivery environments.

We assist our customers in delivering mission-critical engineering support, program coordination, data-driven decision tools, and technology-enabled solutions that enhance operational performance, asset reliability, and capital project execution.

In support of transit clients, our teams provide multidisciplinary support across trackwork engineering programs, including field inspection, data analytics, construction coordination, and capital program support functions. We specialize in bridging engineering, operations, and technology to improve system performance and lifecycle outcomes.

Living the Culture and Making It Happen is the motto we live by. We Live the Culture by carrying out the tenets of our Core Values of Loyalty, Integrity, and Commitment to our Customers and Employees every day. We Make It Happen by following Smart Organization Healthy Organization (SOHO) principles for internal and external communications and the successful execution of projects, ensuring disciplined coordination across engineering teams, field personnel, program stakeholders, and client leadership in complex, fast-paced project environments.

Our approach emphasizes flexibility, responsiveness, and execution excellence, enabling us to support both technical engineering functions and the programmatic infrastructure required to deliver safe, reliable, and efficient transportation systems.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Key Responsibilities:

• Maintain project document control, file structures, version tracking, transmittal discipline, and organized recordkeeping across work orders and assignments.
• Support configuration management and ProjectWise-related coordination where required.
• Assist with invoicing support packages, contractor invoice review materials, and associated documentation tracking.
• Coordinate meeting logistics, agendas, materials, note capture, action-item follow-up, and recurring status updates.
• Support schedule review, milestone tracking, and status reporting activities under the direction of project leadership.
• Assist with budget and cash-flow support documentation and compilation of progress metrics.
• Prepare recurring reports, presentation materials, trackers, and management-facing summaries supporting engineering and capital program decision-making.
• Support procurement coordination, internal routing, and document assembly for project activities.
• Assist project teams in preparing for coordination meetings with MTA leadership and external stakeholders as needed.
• Maintain organized records of decisions, deliverables, and correspondence to support delivery continuity and auditability.

Competencies:

• Document control and organization
• Project coordination and follow-through
• Administrative precision
• Clear written communication
• Scheduling and meeting support
• Ability to manage multiple deadlines

Required Qualifications:

• Associate's or Bachelor's degree in Business, Communications, Engineering Technology, Project Management, or related field.
• Minimum three (3)+ years of experience in project coordination, document control, or capital program support.
• Demonstrated experience supporting technical, engineering, transportation, or construction project teams.

Preferred Qualifications:

• Experience with ProjectWise or similar document management systems.
• Experience supporting engineering, transportation, or construction projects.
• Familiarity with agency reporting environments and public-sector documentation practices.

Additional Eligibility Qualifications:

• Proficiency with Microsoft Office Suite.
• Ability to manage multiple deadlines and maintain highly organized project records.
• Ability to obtain project systems access and site credentials where required.

Benefits

• 15 days of Paid Time Off
• 11 Paid Holidays
• Medical, Dental, and Vision
• Voluntary Short-Term Disability, Life Insurance, Accident, Critical Illness, Hospital Indemnity, Whole Life Plus, Identity Theft, and Law Assure
• 401(k)
• Employee Assistance Program (EAP)

Compensation

• $30 - $54 per hour, depending on Experience, Systems Experience, and Applicable Certifications.

PEMCCO, Inc. is an equal opportunity employer. The Company does not discriminate on the basis of race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, genetic information, military or veteran status, pregnancy, childbirth, and related medical conditions or any other characteristics protected by applicable federal, state, or local law.