Capitol Facility Manager

Why should you keep reading and consider working here?

We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration. Our foundation of success is having effective working relationships, built on mutual trust and respect. We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed.

(You can learn more about us here.)

What is this career opportunity?

The General Services Division (GSD) is seeking a leader for the Capitol Facilities Management Bureau (CFM). This individual provides vision, leadership, and direction for 35 team members, and directly supervises 5 program managers. The incumbent is guided by statute, policy, procedure, and the Capitol Complex Master Plan. The CFM Bureau Chief is ultimately responsible for helping ensure the habitability and safety of State-owned space in the Capitol Complex, which comprises a real property portfolio valued at $429M. CFM services are provided to nearly 40 buildings in Helena directly through staff, and indirectly through contracted vendors. Key functions of this role include oversight of a $14.5M budget, establishing operational priorities, strategic planning, and overall executive management of the following programs:

• Building Automation Services

• HVAC Services- Comprised of master plumbers and HVAC specialists

• Facility Maintenance- Comprised of general trades maintenance (i.e. carpenters, painters, locksmith) and custodial.

• Landscape/Grounds Maintenance

• Custodial Services- Comprised of in-house custodians and contracted services

(You can learn more about the Department of Administration's General Services Division here.)

What are we looking for?

Education and Experience:

• Bachelor's degree in Engineering, Business Management, Construction Management, or related field; AND

• Five years' experience in facilities management, building contractor, construction supervisor, building system engineer; AND

• Three years supervisory experience; OR

• Alternate combinations of education and experience will be considered on a case-by-case basis.

Key Responsibilities:

• Organizational Leadership: Build consensus among direct reports to facilitate strategic planning, forecasting, and implementation of best practices. Balance customer service with smart stewardship of State property. Promote a culture of safety, professionalism, and continuous improvement.

• Problem-Solving Mindset: Be curious, innovate, and take reasonable risks to solve problems, build on preventative maintenance programs, and long-term capital improvement planning.

• Operational Oversight: Use high-level planning and people leadership to ensure alignment with organizational goals regulatory requirements, and industry best practices. Develop or maintain plans to address effective emergency response, resource allocation, and workforce development.

Competencies:

Knowledge of:

• Budgeting, estimating, fiscal management practices, and State and federal funding principles and requirements

• Executive Planning Process for preparation of rates and budget estimates for contracted services

• General principles of construction and construction project management

• Facility management workload planning and the ability to apply that to the development and maintenance of a comprehensive facility operations and maintenance (O&M) program

• Local and state building codes for plumbing, electrical, elevator, boiler, and mechanical systems

• Best practices and compliance for abatement, safe workplace standards, and high-risk procedures

• Liability mitigation strategies that maintain rigorous safety standards, reduce risk exposure, and strengthen contracted agreements

• Writing specifications, justifications, and report development

• Utilize different communication styles with diverse levels of management, stakeholders, and public forums, including crisis, collaborative, and strategic communications

• Principles of incident management system (ICS) standards and problem management to effectively achieve desired outcomes

Does this sound like you?

Please tell us how and why by submitting your resume, cover letter, and three professional business references. (Please Note: You do not need to complete the "work experience" or the "education & certifications" portion of the application process in our recruiting system. You only need to upload the requested documentation.)

What can you expect from us in return for your hard work?

Ø Look here to see the additional benefits! They include:

o Work/life Balance

o Health Coverage

o Retirement plans

o Paid Vacation and Sick Leave and Holidays

o And more…

Ø Public Service Loan Forgiveness (PSLF) - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!

Other important information to be aware of.

• This position requires the successful completion of a criminal background check.

• Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.

The Department of Administration participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/.