Casualty & Mass Tort Litigation Legal Secretary
EverStaffBaton Rouge, LA
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Overview
Remote
On-site
Job Description
We are seeking an experienced, highly organized Legal Secretary to support attorneys handling casualty, complex litigation, and mass tort matters. This role provides essential administrative and litigation support in a fast-paced legal environment, with responsibility for preparing legal documents, managing deadlines, coordinating filings, maintaining case materials, and ensuring attorneys have the support needed to deliver timely, accurate, and client-focused service.
Key Responsibilities
- Prepare, draft, revise, format, and proofread legal correspondence, pleadings, discovery documents, motions, subpoenas, notices, and other litigation materials.
- File documents electronically in state and federal courts, ensuring compliance with court rules, filing procedures, formatting requirements, and deadlines.
- Maintain attorneys’ calendars, including court dates, filing deadlines, depositions, mediations, hearings, client meetings, and internal case deadlines.
- Coordinate meetings, conference calls, depositions, hearings, and travel arrangements as needed.
- Open new matters, assist with client intake, run conflict checks, and maintain accurate matter information.
- Organize, update, and maintain electronic and physical case files, including pleadings, discovery, correspondence, expert materials, medical records, and deposition materials.
- Support attorneys in all phases of litigation, including discovery, trial preparation, hearing preparation, mediation preparation, and case management.
- Enter attorney time and assist with billing-related administrative tasks, including invoice review and matter updates.
- Transcribe dictation and prepare documents from attorney notes, recordings, or marked-up drafts.
- Communicate professionally with attorneys, clients, courts, opposing counsel, vendors, experts, and internal team members.
- Manage competing priorities, urgent requests, and multiple deadlines while maintaining accuracy and confidentiality.
Required Qualifications
- Minimum of 3 years of legal secretary or legal administrative support experience in a law firm or legal department environment.
- Prior litigation support experience, preferably in casualty, insurance defense, personal injury defense, products liability, toxic tort, or mass tort matters.
- Strong knowledge of litigation procedures, court rules, filing requirements, and legal terminology.
- Experience with state and federal electronic filing systems.
- Proficiency with Microsoft Office, including Word, Outlook, Excel, and document formatting tools.
- Experience using document management, case management, or billing software.
- Excellent grammar, proofreading, typing, formatting, and written communication skills.
- Strong organizational skills, attention to detail, and ability to manage high-volume work with competing deadlines.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive client and case information.
- Professional, client-service-oriented communication style and ability to work collaboratively with attorneys, paralegals, and support staff.
Preferred Qualifications
- Experience supporting attorneys in complex litigation, multi-party litigation, or mass tort dockets.
- Familiarity with medical records, expert discovery, deposition scheduling, and trial preparation workflows.
- Experience with docketing systems, document comparison tools, and litigation support platforms.
- Prior experience in maritime, admiralty, environmental, asbestos, products liability, or catastrophic injury matters is a plus.
If you feel you meet the above qualifications, please apply for immediate consideration.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law. EverStaff is an equal opportunity employer (M/F/D/V/SO/GI).
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FAQs About Casualty & Mass Tort Litigation Legal Secretary Jobs at EverStaff
What is the work location for this position at EverStaff?
This job at EverStaff is located in Baton Rouge, LA, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at EverStaff?
Employer has not shared pay details for this role.
What employment applies to this position at EverStaff?
The employer has not provided this information. This may be discussed during the hiring process.
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