Clinical Communications Specialist Job Details | Olympus Corporation Of The Americas

Working Location: NATIONWIDE; MASSACHUSETTS, WESTBOROUGH

Workplace Flexibility: Remote

For more than 100 years, Olympus has focused on making people's lives healthier, safer and more fulfilling.

Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

Our five Core Values empower us to achieve Our Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

Learn more about Life at Olympus: https://www.olympusamerica.com/careers.

Job Description

The Clinical Communications Specialist plays a key role in ensuring visibility of our Global Clinical Research organization through the development and delivery of high-quality, clear, and timely communications for internal and external audiences. In addition, this person provides critical operational support by managing administrative tasks that drive the efficiency and effectiveness of our clinical research initiatives.

The ideal candidate is detail-oriented, an excellent communicator with knowledge of clinical research, and skilled at creating visually appealing, clear, and concise presentations that deliver focused messages. They work independently and collaboratively across teams and stakeholders, thrive in a fast-paced environment, and bring a blend of creativity and organization to help the clinical research function run smoothly and grow successfully.

Job Duties

• Support the Development of Clinical Research Communications: Independently draft, edit, and produce high-quality communications including clinical program updates, executive briefings, leadership decks, newsletters, and external partner correspondence, ensuring clarity, accuracy, and alignment with organizational tone and priorities. Efficiently create visually polished presentations and other materials, aligned with corporate branding standards for Clinical Research leadership and external stakeholders.
• Provide High-Level Meeting and Operational Support: Manage complex scheduling across time zones, coordinate high-visibility internal and external meetings, prepare agendas, document meeting minutes, and proactively drive follow-up on action items across cross-functional teams.
• Manage Clinical Research Sharepoint & Clinicaltrials.gov: Oversee maintenance and organization of Clinical Research content within SharePoint and other collaboration tools to ensure easy access and version control. Support the preparation, tracking, and timely submission of required documents and updates on ClinicalTrials.gov and other regulatory databases.
• Maintain Strategic Trackers and Dashboards: Manage sophisticated tracking tools and timelines to monitor program milestones, resourcing, communications activities, and key deliverables; generate reports to inform leadership decision-making.
• Interface with Internal and External Stakeholders: Serve as a point of contact for clinical research leaders, investigators, and vendors to support seamless communication, meeting coordination, and exchange of critical information.
• Support Operational Excellence: Anticipate and respond to the evolving needs of the clinical leadership team by providing proactive administrative, logistical, and project support to ensure smooth day-to-day

Job Qualifications

Required:

• BA/BS degree in life sciences, communications, public health or related field
• Minimum of 3 years of experience in a clinical research, medical affairs, or health communications role (industry or academic).
• Excellent written and verbal communication skills, with experience translating complex content into clear messaging and presentation materials.
• Strong organizational and time management skills, with high attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and Microsoft Teams; experience with SharePoint, Smartsheet, or other dashboard tools is a plus.
• Ability to work both independently and collaboratively in a cross-functional environment.
• Familiarity with clinical research processes, terminology, and study lifecycle is preferred.
• Experience working in a global cross-functional team (functional/matrix) environment and knowledge and/or experience working with groups with varied cultural backgrounds and learning styles is required.
• Domestic and international travel up to 5%, including weekend and evening travel as needed to support business objectives, such as investigator meetings.
• Scheduling flexibility to commit to a global weekly schedule (Tuesday- Wednesday- Thursday) navigating multiple time zones with extended hours into the early morning as well as late evenings.

Why join Olympus?

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

• Competitive salaries, annual bonus and 401(k)* with company match

• Comprehensive medical, dental, vision coverage effective on start date

• 24/7 Employee Assistance Program

• Free live and on-demand Wellbeing Programs

• Generous Paid Vacation and Sick Time

• Paid Parental Leave and Adoption Assistance*

• 12 Paid Holidays

• On-Site Child Daycare, Café, Fitness Center

Connected Culture you can embrace:

• Work-life integrated culture that supports an employee centric mindset

• Offers onsite, hybrid and field work environments

• Paid volunteering and charitable donation/match programs

• Employee Resource Groups

• Dedicated Training Resources and Learning & Development Programs

• Paid Educational Assistance

• US Only

Center Valley, PA and Westborough, MA

Are you ready to be a part of our team?

Learn more about our benefits and incentives: https://www.olympusamerica.com/careers/benefits-perks.

The anticipated base pay range for this full-time position is $58,238.00 - $78,621.00 / year, plus potential for annual bonus (subject to plan eligibility and other requirements). This pay range represents the National Average of the range, and may vary depending on the location of the individual.

Olympus considers a variety of factors when determining actual compensation for this position, including level of experience, working location, and relevant education and certifications.

At Olympus, we are committed to Our Purpose of making people's lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com.

You Belong at Olympus

We are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles. We believe in fostering a non-discriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply.

Applicants Requesting Accommodations: Olympus is committed to the full inclusion of all qualified individuals. As part of this commitment, Olympus will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Let's realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Posting Notes: || United States (US) || Pennsylvania (US-PA) || Center Valley || Medical Affairs