Clinical Research Administrator I

The University of Alabama at Birmingham (UAB), Med - Pulmonary/Allergy/Critical Care, is seeking a Clinical Research Administrator I.

The Clinical Research Administrator I provides administrative and operational support for clinical research activities across multiple studies and investigators. This position is responsible for coordinating research-related administrative functions, maintaining study and regulatory documentation, facilitating communication among study teams and sponsors, and supporting compliance with institutional requirements. This role helps reduce administrative burden on research coordinators and investigators by supporting routine regulatory, financial, and operational activities that contribute to the successful conduct of clinical research studies.

General Responsibilities

• To manage intake, triage, assessment and distribution of study materials.

• To collect and process information related to studies.

• To maintain records and documentation.

• To maintain study s compliance with institutional requirements.

• To work with sponsors/study team to arrange required trainings and meetings.

• To maintain familiarity with appropriate Good Clinical Practice (GCP) guidelines and regulations.

Key Duties & Responsibilities

• Maintains clinical research administrative records, study documentation, tracking systems, and institutional databases to ensure accurate, complete, and audit-ready records.

• Monitors document workflows and filing systems to support regulatory compliance and operational efficiency.

• Facilitates routine regulatory administration activities, including continuing reviews, personnel amendments, training documentation, investigator records, and maintenance of essential study documents in accordance with institutional requirements.

• Schedules and organizes study-related meetings, including Site Initiation Visits (SIVs), monitoring visits, sponsor meetings, investigator meetings, and research team meetings.

• Develops meeting agendas, distributes materials, tracks action items, and documents outcomes.

• Processes participant payments, reimbursement requests, travel expense reports, invoices, and other research-related financial transactions using institutional financial systems and established procedures.

• Administers research operational logistics by procuring supplies, monitoring inventory levels, maintaining equipment and vendor records, and supporting study start-up and ongoing operational needs.

• Maintains regulatory, training, and operational tracking systems; monitors study deadlines, personnel documentation, and performance metrics to support compliance and research operations.

• Facilitates team communication and maintains reports, action item logs, and project tracking tools using Microsoft 365 applications.

• Performs other duties as assigned.

Hourly Range: $18.85 - $30.65

High School diploma or GED required.

Preferences

• The ideal candidate is highly organized, detail-oriented, and proficient with Microsoft 365 applications, including Teams, Outlook, Excel, Word, and SharePoint.

• Additionally, experience with OnCore CTMS or other clinical trial management systems is preferred.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.