Clinical Trial Coordinator

SiteLabsOrlando, FL

$55,000 - $70,000 / year

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Overview

Schedule

Full-time

Career level

Senior-level

Remote

Hybrid remote

Compensation

$55,000-$70,000/year

Benefits

Paid Holidays

Paid Vacation

401k Matching/Retirement Savings

Job Description

About SiteLabs

SiteLabs is an early-stage, technology-forward company transforming independent pharmacies into trusted community access points for wellness screenings, clinical trials, and patient navigation. We partner with health systems, pharma sponsors, and CROs to improve patient access and health outcomes.

Our vision is to improve access to healthcare for the 100M+ people that independent pharmacies touch every year — the majority of whom are based in underserved communities. We believe pharmacy staff should be empowered to practice at the top of their license, and that pharmacies should participate in programs that make a measurable impact and generate sustainable, non-prescription revenue.

Role Overview

The Clinical Trial Coordinator is responsible for implementing and supporting multiple clinical trial programs across SiteLabs' decentralized pharmacy network. You will act as the primary liaison between pharmacies, clinical partners (CROs, sponsors, GI clinics), and SiteLabs internal teams — ensuring sites are equipped, compliant, and motivated to identify, refer, and retain patients.

This is a high-ownership, field-facing role suited for an organized, proactive individual with experience in clinical operations, trial recruitment, or healthcare program implementation.

Core Responsibilities

Trial Onboarding & Pharmacy Engagement

Rapidly onboard and train new pharmacy sites on clinical trial workflows, protocol requirements, referral processes, and data capture.Serve as the primary point of contact for pharmacy staff across trials — maintaining consistent communication, addressing challenges, and keeping sites engaged.

Customize training materials and lead virtual and in-person sessions to ensure readiness and protocol adherence.

Clinical Partner Coordination

Coordinate with trial sponsors, CROs, and downstream care partners to ensure smooth referral, scheduling, and data capture.

Maintain protocol alignment and communication between pharmacy sites and clinical care teams.Support appointment scheduling and logistics, especially in time-sensitive trial environments.

Pharmacy Success & Ongoing Support

Serve as a dedicated success partner for each pharmacy site, owning the relationship from onboarding through the full program lifecycle.Conduct regular check-ins to review performance, celebrate wins, address challenges, and keep sites motivated and engaged.

Monitor site-level metrics including referral volume, lead quality, and enrollment progress — proactively identifying gaps and removing barriers before they become problems.Share best practices across the network and act as each pharmacy's internal advocate within SiteLabs.

Performance Monitoring & Reporting

Track pharmacy activity and recruitment performance using SiteLabs' platform and dashboards.Generate weekly progress reports and surface risks, gaps, or delays early.

Partner with leadership to continuously iterate and improve implementation playbooks.

Compliance & Quality Assurance

Ensure pharmacy execution aligns with IRB-approved materials, HIPAA standards, and GCP-compliant workflows.

Conduct periodic site audits to validate compliance, training completion, and performance accuracy.Identify and escalate protocol deviations or data discrepancies promptly.

Clinical Program Support

Support execution of non-trial clinical programs (e.g., health system screenings, patient navigation) during trial downtimes or as business needs require.Assist in optimizing pharmacy workflows and contributing to cross-functional clinical operations projects.

Requirements

Required

2 to 4 years of experience in clinical trials, patient recruitment, pharmacy operations, or decentralized clinical programs.Strong interpersonal and training skills with comfort leading sessions and building trusted field relationships.

Working knowledge of IRB protocols, HIPAA, and GCP principles.Organized, proactive, and able to manage multiple priorities in a fast-moving environment.

Proficient with CRM or clinical tracking systems, dashboards, and remote coordination tools.

Preferred

Experience with independent pharmacy networks or community-based care delivery.

Prior work with GI, oncology, metabolic, or primary care-related clinical trials.Experience in a startup, healthcare technology, or rapid-scale environment.

Bilingual Spanish/English is a plus.

Benefits

Salary: $55,000 to $70,000, based on experience

401(k) with company match4 weeks paid time off plus 10 paid holidays

Equity participationFlexible hybrid work environment with the autonomy to make a national impact

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FAQs About Clinical Trial Coordinator Jobs at SiteLabs

What is the work location for this position at SiteLabs?

This job at SiteLabs is located in Orlando, FL, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at SiteLabs?

Candidates can expect a pay range of $55,000 and $70,000 per year.

What employment applies to this position at SiteLabs?

SiteLabs lists this role as a Full-time position.

What experience level is required for this role at SiteLabs?

SiteLabs is looking for a candidate with "Senior-level" experience level.

What benefits are offered by SiteLabs for this role?

SiteLabs offers following benefits: Paid Holidays, Paid Vacation, and 401k Matching/Retirement Savings for this position. Actual benefits may vary depending on the employer's policies and employment terms.

What is the process to apply for this position at SiteLabs?

You can apply for this role at SiteLabs either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.