Collections Representative In Office

ASCShreveport, Louisiana

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Job Description

Benefits:

Competitive salary
Health insurance
Paid time off

Position Summary:At American Screening Corporation (ASC), we aim to be the global leader in medical testing by partnering with 5 million companies and delivering positive outcomes to 1 billion people.The Accounts Receivable Specialist is responsible for managing customer billing, collections, and payment application for a rapid drug and alcohol test manufacturing company.This in-office position supports daily financial operations by ensuring accurate invoicing, timely collections, and close collaboration with internal teams including sales, customer service, shipping, and warehouse operations. This is a once in a lifetime opportunity to be on the ground floor of growing company with the latest technology developments projects that will serve 5 billion people.Core Values:American Screening Corporation fosters a culture that embodies the following core values:

Inspirational: Empowering teams to innovate and achieve greatness.
Disciplined: Upholding excellence and attention to detail in all endeavors.
Accountable: Ensuring transparency and trustworthiness in every action.
Execution: Delivering results with precision and efficiency.
Aligned: Synchronizing goals and values across the organization.
Transparency: Encouraging open communication and teamwork.

Key Responsibilities

Accounts Receivable & Billing

Generate and issue accurate invoices for rapid drug test kits, alcohol testing devices, and related products
Apply customer payments (checks, ACH, wire, credit cards) promptly and accurately
Reconcile customer accounts and investigate discrepancies
Maintain and monitor AR aging reports
Process credits, returns, and billing adjustments in coordination with customer service and logistics teams

Collections & Internal Coordination

Follow up on past-due accounts via phone, email, and in-person communication when needed
Work closely with the sales, warehouse, and shipping teams to resolve invoice or delivery disputes
Maintain strong working relationships with internal departments to support timely payment
Escalate delinquent accounts according to company policy

Compliance & Recordkeeping

Maintain accurate customer files, including tax-exempt certificates and payment terms
Ensure compliance with internal accounting procedures and audit requirements
Assist with month-end close and audit preparation
Support customer credit reviews and account setup

Reporting & Process Improvement

Prepare weekly and monthly AR and collection reports for management
Assist with cash flow tracking and forecasting
Identify opportunities to improve billing accuracy and reduce Days Sales Outstanding (DSO)
Perform additional accounting and administrative duties as assigned

Qualifications

Required

2+ years of Accounts Receivable experience (B2B preferred)
Experience in a manufacturing, distribution, or healthcare-related environment
Strong attention to detail and organizational skills
Proficiency in accounting software (QuickBooks, NetSuite, SAP, or similar)
Working knowledge of Microsoft Excel
Strong verbal and written communication skills
Ability to work on-site during standard business hours

Preferred

Experience with medical devices, diagnostics, or regulated products
Familiarity with distributor, clinic, laboratory, or employer accounts
Knowledge of sales tax and tax-exempt customers
Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Key Skills

Accounts Receivable & Collections
In-Office Team Collaboration
High-Volume Invoicing
Customer Account Reconciliation
Financial Reporting
Compliance & Documentation

Work Environment

On-site office within a manufacturing and distribution facility
Fast-paced, deadline-driven environment
Regular interaction with accounting, sales, customer service, and warehouse teams
Standard business hours, Monday–Friday

Compensation: $35,000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The National Drug & Alcohol Screening Association (NDASA) is a member-owned, member-driven, member-operated organization whose mission is to advocate for safe and drug-free workplaces and communities through legislative advocacy, education, training and excellence in drug and alcohol screening services. We offer a multitude of member benefits and discounts, keeping our members informed with weekly communications, a quarterly newsletter, a weekly podcast and Town Hall Meeting, monthly educational webinars and an annual conference. Our training, certification and accreditation programs are second to none. Member participation opportunities include committees, State Affiliates program, course re-seller training, promotions & sponsorships, and regional training events.

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