College Of Art + Design Dean's Office Coordinator

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Job Posting Title:

College of Art + Design Dean's Office Coordinator

Position Type:

Professional / Unclassified

Department:

LSUAM AD - Department of Human Resources (Karen McCaskill Garland (00001635))

Work Location:

0102 Julian T. White Hall

Pay Grade:

Professional Hourly

Job Description:

This position serves as Office Coordinator in the College of Art + Design Dean's Office and reports to the Executive Assistant to the Dean. The office is looking for a candidate to ensure efficiency and accuracy in meeting the needs of students, faculty and staff of the College. This position is the primary point of contact at the College's front desk, acts as a liaison for internal and external communications, helps coordinate events and handles all student employment matters. The position also serves as the building coordinator and is the lead for inventory tied to the Dean's Office.

Job Responsibilities

Customer Service (20%): Responsible for customer service as the initial contact to public in the College of Art & Design Dean's office and over the phone. Ensures coverage of the main office area and helps to coordinate activities at the front desk. Operates word processing software for daily office operations. Refers students to counselors, faculty advisers, or associate dean. Receives the incoming mail and sends out for distribution to the units and helps with outgoing mail when requested. Maintains stocked inventory of all general office supply. Use of Workday for ordering inventory. Ensures office equipment is working properly or helps with repairs.

Student Employment (20%): Determines the number of student workers needed for the dean's office including the Design Shop, Fabrication Laboratory, Dean's Office, Pixel Lab, the Recruitment Office, and the Galleries using Workday. Coordinates day-to-day activities of student workers assigned to the Dean's Office. Trains student workers on office policies, procedures, and telephone etiquette. Monitors student award balances for Work Study and President's Aide students. Terminates student workers in Workday when they leave the university, graduate, or are reassigned. Works closely with the Assistant Dean of Administration and Finance to ensure compliance with Workday and HR regulations for student workers.

Office Support (15%): Coordinates scheduling of the Atrium and Oak Terrace in Julian T. White. Schedules classrooms for use by faculty, staff and students for semester long course or single event needs. Assigns building access to COAD students and faculty each semester through CCure or similar program. Issues room keys for evening or weekend events. Distributes relevant information and announcements to various teams via email broadcast. Works closely with dean's office staff and administration to ensure that there is a satisfactory completion of all work duties.

Building Coordinator (15%): Serves as Building Coordinator for Julian T. White. Acts as liaison between the Office of Facility Services and the department offices and is the primary contact person for facility problems and reporting the problems to Facility Services.

Property Management (15%): Inventory and property identification for dean's office. Distributes and collects departmental inventory reports. Verifies existence and location of all inventory assigned to the Dean's Office in the annual report. Submits reports to the Office of Property Control. Assists Office of Property Control personnel in locating all new items purchased by the college and tagging items with university inventory tag numbers.

Other (15%): Assists the Executive Assistant to the Dean in helping to coordinate College events and serves as back up to calendar's used by the dean and main office. Other duties as needed.

Minimum Qualifications

Bachelor's Degree

• LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply - a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Additional Job Description:

Special Instructions:

Please provide resume, cover letter, and three professional references including name, title, phone number and e-mail address. A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire. Please attach ALL required documents under the "Resume/CV" section of your application. For questions or concerns regarding the status of your application or salary ranges, please contact Elizabeth Duffy at eduffy@lsu.edu.

Posting Date:

April 6, 2026

Closing Date (Open Until Filled if No Date Specified):

April 20, 2026

Additional Position Information:

Background Check- An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits- LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions.

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.