Commercial Concrete Office Manager

Reports to: General Superintendent and HR Director     Coordinates with: Project Manager               

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge of the working conditions to include physical requirements necessary to perform this job.

Essential Duties, Responsibilities, and Requirements:

• Maintain data privacy and employee confidentiality
• MUST understand the importance of data privacy and employee confidentiality per Federal laws and contractual obligations.
• On-Boarding New Hires
• New hire paperwork review and submission
• Coordinating Arrivals
• Computer based certification trainings (base requirement)
• Schedule GC SSHO site trainings if applicable
• EAL, DBIDS update and submission if applicable
• Maintains personnel files
• New hire paperwork
• New hire checklists
• 90-day review notification to management
• Disciplinary forms
• Vacation request forms
• Evaluations
• PERKS program
• Payroll
• Inputting employee time into time tracking software if applicable
• Verify information provided by Foreman/Superintendent
• Reviewing for inaccuracies
• Contact with employees for pay discrepancies
• Per diem assignments
• Submitting staffing agencies timecards (format dependent upon staffing agency)
• Proficient in taking meeting notes and creating reports after meetings for tracking purposes
• Fleet Maintenance, Documentation, and Scheduling
• Maintain up to date vehicle/equipment logs
• Monthly vehicle checklists tracking/filing (provided by Foreman/Superintendent)
• Equipment maintenance tracking and scheduling with mechanic
• Other items as needed
• Housing if applicable
• Find and set up affordable housing for crews

Qualifications:

• Respond to management direction, meet deadlines, take responsibility for your own actions, follow and enforce Innovative Concrete’s policies, procedures, and standards, must have regular, punctual, and reliable attendance
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Demonstrated knowledge of payroll processes and US labor laws.
• Service-oriented with strong communication, interpersonal, and research skills.
• Proficient with Microsoft office applications, especially Excel.
• Proficient with Adobe Pro & Bluebeam.
• English/Spanish Bilingual skills (Preferred).
• Be able to pass Federal background check to gain access to military bases if needed.
• Promote safe and productive practices to ensure the highest quality product is delivered to our customer
• Represent Innovative Concrete, LLC to clients in a professional manner and build trusting relationships. Must display exemplary professionalism in how you treat and interact with others
• Must be willing and able to work in adverse weather conditions, while maintaining a positive attitude
• All work will need to reflect the high-quality workmanship of Innovative Concrete, LLC. Work must meet or exceed company’s quality standards
• Assist in project closeout documents
• Must be technology savvy
• Possess computer skills required for various software and programs. Be capable of learning new software and integrating it into workflow
• Use project management and scheduling software consistently and accurately
• Must be able to pass a drug screening
• Must possess a valid driver license and qualify to drive under company vehicle policy

Requirements

• Honest
• Excellent written and verbal communication skills
• Strong analytical and critical thinking skills 
• Excellent problem-solving skills
• Strong attention to detail
• Knowledge of Word, Excel, Email, and video conferencing.  Bluebeam and Procore is a plus
• Leadership qualities
• Self-Motivated
• Strong sense of urgency
• Able to lift/carry 40pounds

Schedule Expectations/Compensation:

• Hours
• Full Time
• Monday-Friday
• 8:00am-5:00pm
• Half hour lunch

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Benefits

• Paid Holidays
• Employee Perks Program
• Health insurance from a leading provider of employee benefits.
• Life Insurance Policy: 50k for employees, 25k for significant other, and 10k for children.
• Simple, straightforward, and affordable dental insurance.
• Vison insurance with one of the largest networks and significant savings and discounts.
• Aflac Supplemental Insurance: Offers a variety of supplemental plans such as short term disability, etc.  
• Simple IRA through American Funds: Innovative Concrete, LLC will match up to 3%.
• Access to an employee assistance program for you and your eligible dependents covering marital and relationship counseling, stress, anxiety, depression, grief, substance abuse, and more