Commercial Real Estate Administrator
Healthpeak PropertiesSan Antonio, Texas
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Benefits
Paid Holidays
Job Description
Headquartered in Denver, Colorado, Healthpeak (NYSE: DOC) is a nationwide, fully integrated Real Estate Investment Trust (REIT), and a proud S&P 500 company. Together we build, own, and operate world-class facilities for healthcare Discovery and Outpatient Care ("DOC"). Our impressive portfolio of over 50,000,000sf of Medical Outpatient buildings, Lab and Life Science facilities, and Senior Assisted Living centers fuels innovation in patient care and research - accelerating scientific discovery, enhancing healthcare delivery, fostering healthier populations, and driving shareholder value.POSITION RESPONSIBILITIESHealthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls, and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include, but are not limited to:
- Answer phone and assist with tenant needs
- Monitor, create, and update tenant requests and preventative maintenance tasks in the work order system; respond to inquiries by providing routine information and/or taking and delivering messages
- Receive, distribute, and review all purchase orders, track purchase orders/invoices in Yardi, alert management of any problems or unresolved purchase orders/invoices, and run monthly reports
- Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
- Maintain inventory of office supplies and assist with procurement of office and maintenance materials
- Order new or update existing building signage and electronic directory boards
- Coordinate annual fire drills and safety training at properties
- Assist with preparing and administering master service agreements, along with new vendor setup
- Monitor outside vendors for compliance with contracts and certificates of insurance
- Establish and maintain record-keeping and filing systems; classify, sort, and file correspondence for tenant files and other documents
- Responsible for accounts payable, accounts receivable, and reporting; organize and code invoices
- Assist the manager and building engineers with the update of sub-metered electrical and water analysis worksheets as utility invoices are received
- Compiling and reviewing Tenant Billings and other miscellaneous charges, and preparing monthly chargeback forms to be submitted to the property accountant
- Provide the management team with aged delinquency reports and send delinquency letters
- Work closely with third-party janitorial staff to ensure contract compliance and maintain the janitorial square footage report
- Manage badge requests and renewals relating to building access
- Prepare and maintain tenant handbooks and oversee quarterly newsletters
POSITION REQUIREMENTS
- High School Diploma or GED required, associate or bachelor’s degree preferred
- Previous exposure to commercial property management, Healthcare preferred
- Experience with Yardi software
- Previous experience in real estate accounting and familiarity with the monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
- Possess professional demeanor and excellent interpersonal and customer service skills
- Have access to reliable transportation and maintain a valid driver's license
- Computer literate and proficient in MS Word, Excel, PowerPoint, and Outlook
- Excellent communication skills, both verbal and written
- Ability to work independently
- On-site attendance is an essential function of the job and is required in-office or at properties five (5) days per week
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FAQs About Commercial Real Estate Administrator Jobs at Healthpeak Properties
What is the work location for this position at Healthpeak Properties?
This job at Healthpeak Properties is located in San Antonio, Texas, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Healthpeak Properties?
Employer has not shared pay details for this role.
What employment applies to this position at Healthpeak Properties?
Healthpeak Properties lists this role as a Full-time position.
What experience level is required for this role at Healthpeak Properties?
Healthpeak Properties is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Healthpeak Properties for this role?
Healthpeak Properties offers Paid Holidays for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Healthpeak Properties?
You can apply for this role at Healthpeak Properties either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.