Commercial Real Estate Transactional Legal Assistant
The Panther GroupWhite Plains, NY
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Overview
Remote
On-site
Job Description
Commercial Real Estate Transactional Legal Assistant Key Responsibilities
- Provide high-level administrative and legal support to attorneys in the Real Estate and Transactional practice groups. *
- Prepare, revise, proofread, format, and finalize correspondence, contracts, leases, closing documents, financing documents, entity documents, resolutions, agreements, and other transactional materials. *
- Assist with commercial real estate closings, including coordinating closing checklists, signature pages, exhibits, title documents, due diligence materials, closing binders, and post-closing deliverables. *
- Coordinate communications with clients, opposing counsel, title companies, lenders, municipalities, consultants, engineers, surveyors, and other transaction participants. *
- Support attorneys handling sales and acquisitions, commercial leasing, development projects, financing transactions, construction-related agreements, loan documents, and related corporate matters. *
- Assist with land use, zoning, development, environmental review, and municipal approval matters by preparing application packages, organizing submissions, tracking deadlines, and coordinating hearing or meeting materials as needed. *
- Maintain and organize electronic and physical files, including matter documents, closing sets, due diligence materials, correspondence, and transaction records. *
- Manage CLE and attorney calendars, deadlines, meetings, conference calls, travel arrangements, and reminders in connection with active matters. *
- Process time entries, expense reports, client invoices, engagement letters, conflict checks, and other administrative workflow items. *
- Open, maintain, and close client matters in accordance with firm policies and procedures. *
- Perform document comparisons, redlining, scanning, filing, bookmarking, indexing, and preparation of electronic closing binders.
- Minimum of 5 years of legal assistant, legal secretary, paralegal or comparable law firm experience supporting real estate, transactional, finance, corporate, land use, or related practice areas. *
- Paralegal Certification and/or bachelors degree. *
- Strong working knowledge of commercial real estate transaction processes, including closings, due diligence, title, surveys, financing, leasing, and post-closing follow-up. *
- Excellent drafting, proofreading, formatting, grammar, and organizational skills. *
- Ability to manage multiple attorneys, matters, deadlines, and priorities with accuracy and efficiency. *
- Proficiency with Microsoft Office, including Word (styles, numbering, cross-references), Outlook, Excel, and PowerPoint. *
- Experience with document management systems, timekeeping, billing, PDF (combine, bookmark, redact) software, electronic signatures, and legal workflow tools (or willingness to learn with training). *
- Strong interpersonal and communication skills, with a polished and client-service-oriented approach. *
- Ability to work independently, anticipate needs, follow through on assignments, and maintain confidentiality. *
- High level of attention to detail and accuracy in preparing legal documents and managing transactional workflows.
- Prior experience supporting attorneys in a mid-sized or larger law firm environment. *
- Experience with commercial real estate development, mixed-use development, affordable housing, office and retail leasing, construction loans, mortgage financing, mezzanine financing, or asset-backed lending. *
- Experience coordinating with title companies, lenders, municipalities, engineers, architects, consultants, and other third parties involved in real estate and development matters. *
- Experience preparing closing binders, transaction summaries, closing checklists, and post-closing materials. *
- Knowledge of New York real estate practice is strongly preferred; Connecticut experience is a plus. *
- Comfort working with complex documents and multi-party transactions
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FAQs About Commercial Real Estate Transactional Legal Assistant Jobs at The Panther Group
What is the work location for this position at The Panther Group?
This job at The Panther Group is located in White Plains, NY, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at The Panther Group?
Employer has not shared pay details for this role.
What employment applies to this position at The Panther Group?
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What is the process to apply for this position at The Panther Group?
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