Commercial Roofing Office Administrator

M&M Commercial Roofing is currently hiring a Commercial Roofing Administrator to support our growing commercial division. This is a 100% office-based position located in Crete, IL. The Commercial Roofing Administrator plays a critical role in supporting Sales and Production by ensuring commercial roofing projects move smoothly from signed contract through billing, closeout, and warranty completion.

This role is ideal for an experienced construction administrator who values accuracy, accountability, and teamwork.

Requirements / Responsibilities

Process commercial roofing jobs from signed contract through invoicing, closeout, and warranty submission

Build, maintain, and manage complete job files in company systems

Work closely with Commercial Sales Executives to identify and close gaps in contracts, scope, pricing, or documentation

Coordinate with Production to ensure jobs are fully production-ready before release

Submit, track, and close permits with municipalities and governing bodies

Order materials, coordinate deliveries, and resolve discrepancies with suppliers

Prepare and execute customer invoicing and support payment tracking

Maintain professional communication with vendors, municipalities, property managers, and internal teams

Proactively identify administrative issues and communicate early to resolve them collaboratively

Support team members when needed and ask for support when required

Maintain accurate records and documentation throughout the life of each project

Qualifications

• 3+ years of experience in construction administration, job processing, or roofing administration

• Strong attention to detail and organizational skills

• Ability to manage multiple active projects simultaneously

• Clear, professional written and verbal communication skills

• Ability to work independently while contributing to a team-first environment

• Proficiency with construction management systems and Microsoft Office preferred

M&M Home Remodeling Services seeks to safeguard its employees, customers, and others while conducting company business. Following a conditional offer of employment, all applicants who are offered employment with M&M Home Remodeling Services will be subject to a background investigation. Offers of employment are contingent on the successful completion of a background investigation and motor vehicle report conducted in accordance with Company policies and all applicable laws. Information obtained from a background investigation will be considered for employment purposes as permitted by federal and state law and in accordance with M&M Home Remodeling Services' Equal Employment Opportunity Policy.