Communications Specialist, Executive & Board Communications

Job Title: Communications Specialist, Executive & Board CommunicationsLocation:Austin, TX (10000 Spectrum Drive Building 41) Function: IT / GIS Communications (Executive-facing) Reports To: Director of ITMust Have Skills Skill 1 – The Communications Specialist will craft clear, compelling, and visually engaging communications for IT leadership and Board of Directors audiences—especially CFO-level stakeholders Skill 2 – 5+ years in executive communications, corporate communications, management consulting communications, or a presentation-specialist role supporting senior leaders. Skill 3 – Microsoft PowerPoint (advanced), Excel (charts), Word (briefs), Teams/SharePoint (collaboration & asset management). Adobe Creative CloudGood To have Skills Skill 1 – On-time delivery of pre-reads and final decks for leadership meetingsMandatory if Applicable Domain Experience (If any) – Communications Specialist Must have Certifications – NA Prior UST experience – NA Location – Austin, TX (10000 Spectrum Drive Building 41) Onsite Requirement – Yes Number of days onsite – (Onsite 5 days/week)Role Summary The Communications Specialist will craft clear, compelling, and visually engaging communications for IT leadership and Board of Directors audiences—especially CFO-level stakeholders—translating complex technology, risk, and investment narratives into concise executive presentations, pre-reads, and talking points. This role supports executive meetings and events with high standards of professionalism, branding alignment, and message clarity.Key Responsibilities Executive & Board Presentation Development• Develop CFO-ready narratives and presentation decks that communicate strategy, investment cases, operating metrics, risk/compliance posture, and business outcomes—tailored for senior executive and Board audiences.• Create "summary-first” storylines with tight executive structure and optional backup detail, enabling efficient leadership discussion and decision-making.• Partner with content owners (IT leaders, program managers, risk/compliance leads) to extract the "so what,” sharpen the ask, and align messages to executive expectations. Content Strategy, Storytelling & Message Clarity• Translate technical material into executive language by identifying the target audience, what matters to them, and how much detail to include—then shaping a narrative that keeps leaders engaged while landing key messages.• Create outlines and content flow that reflect what has been presented previously, what changed, and what decisions or updates are required for the current forum. Visual Communication & Executive Standards• Produce polished, on-brand slides: clean layouts, data visualization, and crisp executive wording that meets senior-level expectations for clarity and readability (e.g., minimum font guidance when applicable).• Ensure decks are "presenter-driven” and easy to navigate in live executive forums, with a clear summary slide and supporting backup slides for Q&A. Executive Communications Operations• Support executive meetings/events with end-to-end communications coordination (pre-reads, deck readiness, version control, archival/standalone deck packaging where needed).• Maintain a structured repository of executive communications assets (templates, standard story arcs, reusable visuals) and continuously improve quality and consistency.Core Deliverables• Board/ELT/CIO Staff presentations (strategy updates, quarterly reviews, risk and audit updates, investment proposals)• Executive pre-read packs and leadership talking points• Standardized templates and role profiles/scorecard-ready structures aligned to internal role documentation formats• Presentation storyboards/outlines and meeting-ready "one-slide summary + backup” structures