Community Association Legal Assistant

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024, 2025, and 2026 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

We are seeking a highly organized and proactive Legal Assistant to join the Community Association team. The ideal candidate will excel in a professional and team-oriented environment. The role requires excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment.

DUTIES/RESPONSIBILITIES:

• Manage calendars and scheduling.
• Interacts with potential and existing clients as required.
• Processes attorney expense reports.
• Registers attorney’s CLE credits with Florida Bar.
• Enters attorney time in billing software (Aderant).
• Edits Unbilled Time Report or casual pre-bills prior to monthly deadlines.
• Files documents/emails in the document management system (iManage).
• Oversees file closing procedures to ensure all funds have been cleared/distributed and vendor invoices have been paid.
• Performs corporate searches and utilizes Florida’s Department of Business and Professional Regulation (DBPR) and Property Appraiser’s websites.
• Assists with creating, editing, revising, and finalizing documents including but not limited to letters, enclosures/exhibits, memos, amendments, addendums, covenant enforcement letters, general contracts, etc. 
• Processes incoming and outgoing mail.
• Handles booking conference rooms for client meetings and various events.
• Handles incoming telephone calls, including taking detailed messages and routing them to the appropriate attorney or supervisor.
• Any and all other duties as may be required of the job.

REQUIRED SKILLS/ABILITIES:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to organize files and workflow.
• Ability to maintain confidentiality, and to exercise discretion and good judgment.
• Proficient with Microsoft Office Suite or related software.
• Familiarity with iManage, File Site, and Aderant, preferred.

EDUCATION AND EXPERIENCE:

• Associate degree in Paralegal Studies or related field required; bachelor’s degree in paralegal studies or related field preferred.
• A minimum of three years’ related experience in a law firm or corporate legal environment required.

Replies are given within 24 hours, so apply today for immediate consideration.

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.