Compensation & Compliance Associate (Ridgefield Park, NJ)

JOB RESPONSIBILITIES

• Process the full biweekly payroll cycle, including wages, overtime, commissions, bonuses, paid leave, deductions, and approved payroll-related reimbursements.
• Validate timekeeping records, finalize timesheet approvals, and resolve missing or inaccurate entries before payroll deadlines.
• Maintain accurate HRIS records for new hires, separations, compensation changes, tax withholding elections, benefit deductions, and employment status.
• Reconcile payroll registers and supporting reports; resolve discrepancies with Accounting, the payroll provider (UKG), and HR management.
• Coordinate payroll tax filings, quarterly wage and contribution reporting, and year-end Forms W-2 with the payroll provider.
• Administer benefit enrollments, qualifying life events, and coverage terminations for medical, dental, vision, retirement, life, and disability plans.
• Support quarterly and annual open enrollments through employee communications, enrollment tracking, eligibility reviews, and vendor coordination.
• Audit monthly carrier invoices against enrollment records and payroll deductions; resolve discrepancies and coordinate payment with Accounting.
• Administer federal Family and Medical Leave Act (FMLA) and state-specific family and medical leave procedures, including eligibility reviews, notices, documentation, and leave tracking.
• Coordinate state-mandated disability and paid family leave claim support, wage verification, and applicable job-protection requirements.
• Coordinate workers’ compensation incident reporting, insurer communications, claim records, and workplace safety documentation under applicable state requirements.
• Manage documentation for internal and external payroll, benefits, workers’ compensation, and government audits; track deadlines and corrective actions.
• Monitor changes affecting wage and hour practices, benefits, leave, pay transparency, and required notices; recommend updates to the HR Manager.
• Maintain payroll, benefits, leave, and compliance records according to applicable retention schedules and legal preservation requirements.
• Protect confidential information through restricted access and secure transmission.
• Resolve routine employee payroll, benefits, and leave inquiries; escalate complex compliance issues promptly.
• Perform related HR administrative and compliance duties as assigned.

REQUIRED SKILLS

• Hold a bachelor’s degree, preferably in Human Resources, Finance, Business, or a related field.
• Demonstrate HRIS/payroll system and payroll administration experience; at least one year of payroll experience and multi-state experience are preferred.
• Understand payroll calculations, deductions, timekeeping, and reconciliations; apply regulatory guidance accurately. Familiarity with FMLA, state leave programs, and benefits administration is preferred.
• Demonstrate strong proficiency in Microsoft Excel, including formulas, pivot tables, and lookup functions, for payroll and benefits analysis, detailed reconciliations, and accurate reporting.
• Manage competing priorities and recurring payroll, reporting, and compliance deadlines with strong attention to detail.
• Communicate professionally with employees, managers, vendors, and agencies; exercise sound judgment and discretion with sensitive information.

PHYSICAL REQUIREMENTS

• Perform office-based duties involving regular computer use, document review, and routine communication, with or without reasonable accommodation.

COMPENSATION & BENEFITS:

• Salary: 55K-65K
• Medical and Dental insurance
• Vision,100% Company sponsored
• Basic Life Insurance and AD&D, 100% Company sponsored
• Short Term and Long Term Disability Insurance, 100% Company sponsored
• 401(k) plan with a company match up to 5%
• PTO (15 days for first year-[6 days paid vacation,9 sick days]);(20 days for second year)
• Birthday PTO
• 10 Paid Holidays per year

ABOUT COMPANYHiossen, established by its parent company Osstem in 2006 in Pennsylvania, USA, saw its evolution into Hiossen Implant by 2007 in NJ. Through innovative technology and a steadfast commitment to superior implant products, Hiossen has emerged as one of the leading global manufacturers of dental implants and equipment. Hiossen, Inc. and our global affiliates collectively have approximately 4,500 employees worldwide, operating in more than 40 countries and a sales distribution presence in more than 70 countries.