Compliance Administrator

TITLE: Compliance Administrator

REPORTS TO: Associate Director of Compliance

DEPARTMENT: Property Management

STATUS: Regular, Full-Time, Non-exempt

SCHEDULE: Monday- Friday 8:30 AM - 5:00 PM; Hybrid; 3 Days onsite, 2 Days remote

PAY RATE: $32 - $36/hr

SUMMARY

Under the direct supervision of the Associate Director of Compliance, the Compliance Administrator is primarily responsible for maintaining the compliance of all subsidy contracts (HUD Section 8, Section 8 Vouchers- SFHA, CoC, etc.) current for existing properties in TNDC's portfolio.

Additionally, this position will be responsible for maximizing rent revenue and managing contract rent increases based on the regulatory program and related compliance requirements specific to each property. The Compliance Administrator position will keep current with industry changes to the Section 8 Renewal Guide and other regulatory updates which may impact the work to be carried out.

ESSENTIAL DUTIES

Administrative

• Track and timely administer the execution of annual renewals of Project-based Section-8, HUD and Continuum of Care (CoC) contract rent increases.
• Work with A/R Specialist and Associate Director of Finance to update resident rent subsidy ledgers to reflect rent subsidy increases.
• Enter contract rent increases for all properties into Yardi system by updating Market Rents, creating interim and annual certifications reflecting increased contract rents.
• Ensure portfolio compliance with subsidy and regulatory contracts by implementing processes to fulfill contracted program requirements.
• Contribute to the overall success of the Compliance & Property Management Department by developing a thorough understanding of TNDC's Managements methodologies, tools, policies, and procedures to enhance information dissemination; keeping team members informed of work status; actively seeking assignments and proactively seeking opportunities to provide assistance as needed; and attempting to find new approaches to improve ease of contract renewals and rent increases for subsidized units.
• Other duties as assigned.

Reporting

• Generate reports for review of Associate Director of Compliance and Senior Director of Property Operations to support business decisions.
• Generate reports to support portfolio compliance with recertifications and leasing policies.

Stakeholder Engagement

• Conduct in-depth trainings on subject matter items.
• Follow up with Managers on any outstanding, past due annual Tenant income certifications due before contract rent increase effective date.
• Responsible for optimizing contract renewal and rent increase options and presenting them to the Asset Management and Compliance team for review and recommendation.
• Responsible for building and maintaining relationships with the local Housing Authority staff as well as with the local Housing and Urban Development and/or designated PBCA staff. Part of the relationship building includes attending industry and partner meetings.
• Act as a contact point of queries form regulatory agencies in relations to contract management and rent increases.
• Demonstrate professionalism through a positive and cooperative attitude and by maintaining the confidential and proprietary nature of client/staff relationships and related work products.