Compliance and Billing Assistant

Castlerock Resources, LLCTomball, TX

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Overview

Schedule

Full-time

Career level

Senior-level

Remote

On-site

Job Description

The Compliance and Billing Assistant is responsible for following a job from creation through execution of billing and financial reconciliation processes. This critical role guarantees that all construction work – specifically residential post-disaster emergency response, rehabilitation, reconstruction and federally financed hazard mitigation - complies with strict program guidelines, local, state and federal compliance regulations.Success in this role demands a highly functioning individual whose work ethic and a desire to be good at your job is a must. Above average computer operating system knowledge is required as all Disaster programs require movement through proprietary software systems. Understanding how each software functions is essential for success in this role and Disaster recovery programs.Key Responsibilities --

Billing & Invoicing

Prepare Draws: Compile all supporting documentation required per program instruction for invoice submittal. All supporting documentation is different per program.
Prepare Invoices: Submit accurate, detailed monthly invoice requests to project managers, clients, and funding agencies.
Federal Cost Accounting: Reconcile project costs, material tracking, and labor expenses to ensure all expenditures align with FEMA Public Assistance (PA) and Hazard Mitigation Assistance (HMA) eligibility requirements.

Local & Federal Contract & General Compliance

This role requires hands-on experience with federally funded project compliance. Must understand what the prime contractor is versus work getting pushed down to subcontractors (vendors). Solid working knowledge of Disaster Recovery industry standards and requirements. Clear grasp on the requirements and standards to become a HUB Vendor compared to a Section 3 Business or Resident

HUB Compliance Experience (monthly or annual) – maintain subcontractor HUB certification statuses, gather monthly costs reports, compile reporting and submit for all applicable projects/programs before deadlines.
Section 3 Compliance Experience (monthly, quarterly, annual) - maintain subcontractor Section 3 certification statuses, gather monthly Section 3 information/pictures/good faith efforts, compile reporting and submit for all applicable projects/programs before deadlines.
Certified Payroll – Knowledge or experience preferred. Assisting subcontractors (vendors) on site, tracking submissions, verifying accuracy and data integrity
Documentation & Record Keeping: Maintain records and documentation for all federal, state, and FEMA-funded projects to withstand stringent program audits.
Audit Support: Assist project managers and government representatives by gathering necessary invoices, compliance documentation for close-out purposes.

Qualifications

Experience: 2 - 4 years of construction or disaster recovery experience in administration, management, billing, or compliance.
Program Construction Knowledge: Experience or working knowledge of FEMA Public Assistance (PA), City of Houston or Harris County Community Development Programs and HUD Community Development Block Grant - Disaster Recovery (CDBG-DR) programs is highly preferred.
Tech Skills: Proficiency with construction management systems, (e.g. LCP Tracker, Canopy, Neighborly, SharePoint) and Microsoft Office Suite, specifically advanced Microsoft Excel capabilities.
Compliance Background: Understanding of project compliance reporting. HUB, Section 3, Davis-Bacon Act requirements, prevailing wage reporting, and contract administration in real construction settings.
Soft Skills & Emotional Intelligence: Demonstrates strength while applying action to self-awareness, self-regulated, motivated, empathy, and high functioning social skills with common-sense communication. Real experience from construction administration is a plus. Successfully overcoming obstacles in high-pressure environments.

Preferred Qualifications

LCP Tracker/B2Gnow/OBO – Compliance platform, knowledge or experience, City of Houston/Harris County

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FAQs About Compliance and Billing Assistant Jobs at Castlerock Resources, LLC

What is the work location for this position at Castlerock Resources, LLC?

This job at Castlerock Resources, LLC is located in Tomball, TX, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Castlerock Resources, LLC?

Employer has not shared pay details for this role.

What employment applies to this position at Castlerock Resources, LLC?

Castlerock Resources, LLC lists this role as a Full-time position.

What experience level is required for this role at Castlerock Resources, LLC?

Castlerock Resources, LLC is looking for a candidate with "Senior-level" experience level.

What is the process to apply for this position at Castlerock Resources, LLC?

You can apply for this role at Castlerock Resources, LLC either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.