Compliance and Payroll Assistant

Safe Harbor Home Care is dedicated to helping seniors remain safe, comfortable, and independent in the place they call home. We believe exceptional care starts with exceptional people, and we're looking for a motivated individual who is ready to learn, grow, and make a meaningful impact behind the scenes.

We are currently seeking a Compliance & Payroll Assistant to join our team. This is a developmental role designed for someone who is highly organized, detail-oriented, dependable, and eager to build a long-term career in healthcare administration.

Working directly with our HR & Payroll Manager, you'll receive hands-on training and mentorship in Human Resources, Compliance, Recruiting, Payroll, and Home Care Operations. If you're looking for a position with clear growth opportunities and exposure to multiple aspects of business operations, we'd love to meet you.

Job Description:

Administrative Support

Maintain and organize employee and company records in both electronic and paper formats.

Perform data entry, scanning, filing, photocopying, and document management.

Answer incoming calls and provide professional customer service.

Route calls and communications to appropriate team members.

Assist with office organization and general administrative tasks.

Human Resources & Compliance

Assist with maintaining accurate employee records.

Monitor caregiver compliance requirements, including: 

Home Care Aide (HCA) registration

TB testing requirements

Compliance and annual training completion

Driver's license verification

Auto insurance documentation

Required certifications and renewals

Other state and company compliance requirements

Track expiration dates and send reminders for required documentation.

Assist with employee file audits and caregiver reassessments.

Support company compliance initiatives and best practices.

Recruiting & Onboarding

Communicate with applicants and newly hired caregivers.

Assist with onboarding and new hire paperwork.

Help employees navigate onboarding requirements and company systems.

Maintain recruiting and applicant records.

Prepare employee badges, onboarding packets, and other materials.

Coordinate mailing of new hire documents when necessary.

Support recruiting efforts and candidate follow-up.

Payroll Support

Assist with payroll administration and related documentation.

Review caregiver pay information and mileage reimbursement records.

Track alternate pay rates and payroll changes.

Support payroll processing activities and reporting.

Work closely with payroll and administrative teams to ensure accuracy.

Caregiver Support

Provide support to caregivers regarding company policies, systems, and procedures.

Answer general employment-related questions.

Assist caregivers with forms, documentation, and training requirements.

Help ensure a positive employee experience throughout the employment lifecycle.

Team Collaboration

Support Human Resources, Recruiting, Payroll, Operations, and Leadership teams.

Participate in special projects and process improvement initiatives.

Maintain strict confidentiality regarding employee, client, payroll, financial, and medical information.

Perform additional job-related duties as assigned.

Qualifications:

• High school diploma or equivalent (Associate's degree preferred).
• Previous experience in administrative or recruitment support roles is a plus.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office applications.
• Knowledge of caregiving or healthcare industry is a bonus.
• Ability to maintain confidentiality and professionalism.
• Positive attitude and willingness to learn.
• Ability to quickly learn new systems and processes.
• Reliable transportation.

Benefits:

• Competitive salary.
• Health, dental, and vision insurance.
• Paid time off.
• Professional development opportunities.
• A supportive and collaborative team environment.

If you are passionate about making a difference in the lives of others and possess the qualifications and skills required for this Administrative Assistant role, we encourage you to apply and become a part of our caregiving agency's mission.

To apply, please send your resume and a cover letter explaining why you are the right fit for this position to HR@safeharborhc.com.

Safe Harbor Homecare is an equal opportunity employer and welcomes candidates from diverse backgrounds to apply. Pay rate $24-$28