Compliance & Training Specialist

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Supply Chain Deliver

Job Sub Function:

Warehouse & Distribution

Job Category:

Business Enablement/Support

All Job Posting Locations:

Jacksonville, Florida, United States of America

Job Description:

About Vision

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding the possibilities of vision treatments? Ready to join a team that’s reimagining how vision is improved? Our Vision team solves the toughest health challenges. Help combine cutting-edge insights, science, technology, and people to encourage eye care professionals and patients to proactively protect, correct and enhance healthy sight for life. Our products and services address these needs – from the pediatric to aging eye – in a patient’s lifetime. Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech.

Johnson & Johnson, Vision Jacksonville, FL is recruiting for a Compliance and Training Specialist, Distribution, located fully on-site in Jacksonville, FL.

This role will assist in creating and maintaining Distribution documented procedures and forms, ensuring compliance to various Regulatory, EHS and SOX requirements. Acts as an administrator to establish, modify and terminate accounts.  Distribution Point during internal and external regulatory audits. Lead responsibilities in both internal and external EHS audits. Facilitates and creates training categories specific to Distribution initiatives (i.e., JJOS methodologies). Manages onboarding activities for new associates. Performs organizational, analytical and administrative tasks to establish accurate and concise Regulatory and EHS documentation throughout the Distribution Department.

Leads projects / initiatives to drive process improvements, increasing training effectiveness as well as monitoring tasks to ensure overall compliance to EHS, Quality and Regulatory requirements.

Lead responsibility in the department Ergonomic process, ensuring tasks have been evaluated for ERGO risks and have the required EJAs and JSAs. Assists in departmental projects, leading EHS initiatives, in order to ensure compliance.

Key Responsibilities:

• Leads projects / initiatives to drive process improvements, increasing training effectiveness as well as monitoring tasks to ensure overall compliance to EHS, Quality and Regulatory requirements.
• Lead responsibility in the department Ergonomic process, ensuring tasks have been evaluated for ERGO risks and have the required EJAs and JSAs. Assists in departmental projects, leading EHS initiatives, in order to ensure compliance.
• Adheres to Environmental Health and Safety policies and procedures and supports department objectives.
• Supports the Distribution PIT activities, (scheduling training classes, assigning specific training in Compliance Wire, pulling together PIT EHS training packets, meeting with EHS to review documentation and updating the Infolink system.
• Creates WWIDs / requests Network Access / requests CW curriculums per areas.
• SOX System Administrator, responsible for creating, modifying and terminating DCS accounts for associates.
• Ensures compliance of SGOPs / EGOPs and how they relate to the Distribution Department by being a Category Owner / SME (i.e., tracking EHS training and /or maintaining additional documentation per SGOPs / EGOPs.
• Pulls SOX samples to support external SOX System Security Audits.
• Key Distribution contact for internal and external EHS related audits.
• Leads projects / initiatives to drive process improvements, increase training effectiveness and proactively monitors tasks to ensure overall compliance to EHS, Quality and Regulatory requirements.
• Tracking training and/or maintaining additional documentation per policies and procedures.
• Creates training documents and presentations to support Regulatory, JJOS and EHS related activities.
• Responsible for creating new / maintaining existing Regulatory and EHS training curriculums.
• Lead responsibilities for ensuring ERGO compliance, creating / maintaining EJAs, facilitating ERGO Observations and ERGO moments.
• Maintains and reports monthly training numbers for the Distribution MBR.
• Records Management POC (monitors documents to be sent to Off-Site Storage / department Records Management SME.
• Performs other related duties as assigned by Management.

Requirements:

Education:

• Bachelors Degree preferred, or High School diploma with equivalent experience.

Experience and Skills:

• Minimum of 2 years proven self-starting/high initiative track record.
• Ability to work independently. Professional telephone skills.
• Excellent communication skills (verbal and written).
• Strong Analytical Skills Knowledge of SGOP / EGOP requirements.
• Lead responsibilities in departmental ERGO processes.
• Current knowledge of Johnson & Johnson Vision Care processes.
• Flexibility Ability to work under pressure.
• Strong, proven organizational skills.
• Ability to manage multiple priorities successfully.
• Previous administrative experience a plus.
• Previous Procedure Writing experience required.
• Previous Training / Facilitation experienced required.
• Ability to coordinate and work with multiple departments.
• Proficient in Microsoft Word, Excel, PowerPoint as well as various supporting software packages.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers . internal employees contact AskGS to be directed to your accommodation resource.

Required Skills:

Preferred Skills:

Accountability, Analytical Reasoning, Collaborating, Continuous Improvement, Demand Forecasting, Detail-Oriented, Distribution Management, Distribution Resource Planning (DRP), Document Management, Order Management, Pre-Fulfillment Processes, Process Oriented, Project Support, Strategic Supply Chain Management, Technical Credibility, Transportation Management, Warehouse Management