Compliance Coordinator

Sterling Crane LLC

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

Founded in 1954, Sterling Crane USA has been one of North America’s premier leaders in the heavy lift industry offering operated and bare crane rentals, sales, parts, and unparalleled service to all our customers. We boast one of the largest inventories of modern lifting equipment in North America, in excess of 1000 units. With an increase in recent demand, we are in need of a Sales Representative who will be responsible for sales and customer service in the Houston area.We're winning a better way.At Sterling Crane USA, you truly get the best of both worlds --the dynamic opportunities that come with being part of a growing, U.S. -based company, combined with the strength, stability, and long-term vision of being part of Marmon and Berkshire Hathaway.

Department: OperationsReports To: Lead Billing SpecialistFLSA Status: Non-Exempt

Position Summary

The Compliance Coordinator is responsible for supporting company compliance programs by maintaining accurate records within DISA, DOT, and other customer-required compliance databases. This role ensures employees, contractors, and company documentation remain compliant with customer requirements, DOT regulations, industry standards, and internal policies.

The position serves as a key administrative resource for managing workforce compliance records, monitoring certification and regulatory status, coordinating testing and training requirements, and maintaining accurate documentation across multiple compliance systems.

Key Responsibilities

Compliance Program Administration

• Maintain employee compliance records in DISA, DOT, and other compliance management systems.

• Support DOT regulatory compliance, including drug and alcohol testing programs, random pools, pre-employment screenings, and other mandated testing.

• Monitor employee participation in required trainings, certifications, and regulatory programs.

• Track and maintain compliance with company, customer, and regulatory requirements.

• Coordinate with HR, Safety, and Operations to address compliance gaps or upcoming expirations.

Customer Database Management

• Maintain company and employee records in various customer compliance databases and contractor management systems.

• Upload required documentation such as insurance certificates, safety documentation, training records, and regulatory compliance forms.

• Ensure records are accurate and updated according to customer requirements.

• Respond to customer requests for documentation or compliance verification.

Reporting and Documentation

• Generate compliance reports related to employee status, training completion, certifications, and testing requirements.

• Track upcoming expiration dates for DOT, licenses, certifications, and required documentation.

• Maintain organized digital records and documentation for audits and compliance reviews.

• Assist with internal and external compliance audits.

Operational Support

• Support onboarding compliance requirements for new employees.

• Assist with coordination of DOT and non-DOT drug screenings, background checks, and required certifications.

• Work with operations and safety teams to ensure employees are compliant before being assigned to customer projects or job sites.

• Provide guidance to employees regarding compliance requirements, DOT regulations, and documentation standards.

Qualifications

Education & Experience

• High school diploma or equivalent required; associate degree preferred.

• 2–4 years of administrative experience in compliance, safety, HR, or operations support.

• Experience working with DISA, DOT, or contractor compliance systems preferred.

• Experience in construction, crane, transportation, or industrial services industries is a plus.

• ISNET & Avetta experience preferred.

Skills & Competencies

• Strong organizational and record-keeping skills.

• High attention to detail and accuracy.

• Ability to manage multiple databases and compliance systems.

• Strong communication and coordination skills.

• Proficiency with Microsoft Office (Excel, Outlook, Teams).

• Ability to prioritize tasks and manage deadlines.

Working Conditions

• Primarily office-based with regular interaction with operations, HR, and safety personnel.

• Occasional coordination with external vendors, testing facilities, and customers.

Benefits Package

• Medical, Dental and Vision

• 401K with Company match

• Company-paid employee and dependent life insurance

• Holiday and Vacation Pay

• Marmon Employee Discount Program

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to careers@marmon.com, and please be sure to include the title and the location of the position for which you are applying.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to careers@marmon.com, and please be sure to include the title and the location of the position for which you are applying.