Construction Accounting Specialist
Patriot Fire ProtectionTACOMA, WA
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Benefits
Career Development
Job Description
NOT ENTERTAINING THRID PARTY RECRUITERS - THANK YOU!About Us:Since 1990, Patriot Fire Protection, Inc. has been an industry leader in fire prevention systems including design, fabrication, installation, maintenance, inspection and rapid response. With offices in Tacoma, Spokane, and Vancouver Washington, our mission is to provide the highest quality systems and services while protecting the lives and property of our customers. Learn more at www.patriotfire.com. Why You'll Love This Role:This is not a routine Accounting position. In this role, you’ll tackle varied elements of the accounting process from A/R to work orders, contract review, billings, and reporting. You’ll work closely with multiple divisions and gain hands-on experience with the complexities of construction accounting on the subcontractor level.No two days are the same! One moment you may be reviewing a subcontract and preparing a complex billing package, and the next you’re generating a simple fixed price or time & materials invoice.If you enjoy balancing detailed work with fast-paced tasks, problem-solving, and collaborating across teams, this role offers an excellent opportunity to grow your skills in a supportive, team-oriented environment.What You'll Do:Contract & Job Setup
- Review subcontract agreements to extract billing terms, retainage, and customer requirements, then accurately set up jobs in the accounting system
- Identify and organize required billing documentation (e.g., lien waivers, supporting documents, special billing instructions) in structured, audit-ready billing folders
- Prepare, submit, and reconcile contract-based and quick-turn (fixed price or time & materials) billings in accordance with customer requirements
- Analyze and resolve billing discrepancies with customers and internal teams
- Own collections from invoice submission through payment received: billing isn’t done until we’re paid
- Monitor A/R aging and work past-due accounts through proactive calls and emails, tracking payment commitments while keeping customer relationships strong
- Research and clear payment barriers such as missing lien waivers, disputed amounts, compliance holds, and escalate stalled accounts with clear documentation and next steps
- Partner with project managers and division leaders to resolve billing and payment challenges
- Identify opportunities to improve billing processes; assist with special projects and cross-train across accounting functions
- As you grow, take on additional A/R functions such as cash application and lien processing
- High School Diploma or GED
- 3+ years of Accounting experience
- Experience reviewing contracts and working with detailed billing requirements
- Highly organized and detail-oriented, with strong follow-up and the ability to prioritize multiple jobs and deadlines
- Confident communication skills for interacting with customers and internal teams
- Proficiency in Microsoft Office, Adobe Acrobat, and Google Suite
- Construction or subcontractor billing experience
- Familiarity with progress billing, retainage, or contract-based invoicing
- Experience with Viewpoint/Spectrum software
- Bachelor’s degree in Accounting or related field
- Ability to interpret detailed documents and translate them into actionable steps
- Comfortable balancing structured processes with urgent, quick-turn requests
- Proactive, dependable, and solution-oriented: the kind of person who follows an invoice through to payment
- Full-time position (40 hours per week) on site in Fife, WA
- Drug screening and background checks will only be conducted after a conditional job offer is made. We evaluate criminal history based on its relevance to the job duties.
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FAQs About Construction Accounting Specialist Jobs at Patriot Fire Protection
What is the work location for this position at Patriot Fire Protection?
This job at Patriot Fire Protection is located in TACOMA, WA, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Patriot Fire Protection?
Employer has not shared pay details for this role.
What employment applies to this position at Patriot Fire Protection?
Patriot Fire Protection lists this role as a Full-time position.
What experience level is required for this role at Patriot Fire Protection?
Patriot Fire Protection is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Patriot Fire Protection for this role?
Patriot Fire Protection offers Career Development for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Patriot Fire Protection?
You can apply for this role at Patriot Fire Protection either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.