Construction Accounting Specialist
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.1
Reclaim your time by letting our AI handle the grunt work of job searching.
We continuously scan millions of openings to find your top matches.
Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Compensation
$30-$35/hour
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
Benefits:
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Position Title: Accounting Specialist Reports To: OwnershipSalary: $30-$35 per hour, based on experience Department: AccountingPosition OverviewThe Accounting Specialist is responsible for supporting the company's financial operations through the accurate processing of accounts payable, accounts receivable, billing, collections, job costing, work-in-progress (WIP) reporting support, and general bookkeeping functions. This position works closely with Sales, Mitigation, Reconstruction, Project Management, and Leadership teams to ensure financial accuracy, timely reporting, accurate project accounting, and effective management of project-related financial activities.Key Responsibilities:Accounts Payable Process vendor invoices and maintain accounts payable records in an accurate and timely manner. Prepare and process subcontractor payments in accordance with company procedures. Reconcile vendor statements and resolve billing discrepancies. Maintain vendor files, W-9s, insurance certificates, and supporting documentation. Assist with 1099 preparation and year-end reporting requirements.Accounts Receivable & Collections Generate and distribute customer invoices for restoration and reconstruction projects. Apply customer payments and maintain accurate customer account records. Monitor accounts receivable aging and follow up on outstanding balances. Communicate with customers, insurance carriers, and commercial clients regarding billing and payment issues. Assist in the resolution of invoice disputes and collection matters. Maintain payment records and support company cash flow objectives through timely collections efforts.Job Costing & Project Accounting Maintain accurate job costing records and allocate project expenses to the appropriate jobs. Review project documentation to ensure billing accuracy and completeness. Assist with tracking project budgets, costs, billings, and profitability throughout the project lifecycle. Maintain accurate records of project costs, change orders, contract values, and billings to support Work-in-Progress (WIP) reporting. Assist in the preparation and reconciliation of monthly WIP schedules by ensuring job cost, billing, and project status information is current and accurate. Identify and communicate job cost discrepancies, billing issues, and financial variances to management and project teams. Collaborate with Project Managers to verify project financial information, project progress, estimated costs to complete, and budget performance. Support month-end and year-end financial reporting processes related to project accounting and WIP reporting. Assist management with project profitability analysis and financial reviews.General Accounting & Bookkeeping Reconcile bank accounts, credit cards, and other balance sheet accounts. Assist with monthly, quarterly, and year-end closing activities. Prepare account reconciliations and support financial reporting processes.Administrative Support Support office management with financial and administrative tasks. Assist project managers with job billing and project cost tracking. Backup phone support. Perform additional duties as assigned.Qualifications Associate's degree in Accounting, Finance, Business Administration, or 3+ years of experience in bookkeeping, accounts payable, accounts receivable, or accounting support. Experience in construction, restoration, or service-industry accounting preferred. Understanding of job costing and Work-in-Progress (WIP) reporting concepts. Working knowledge of general accounting principles and financial reporting. Proficiency with accounting software (QuickBooks preferred), Microsoft Excel, and job management systems. Strong organizational, analytical, and problem-solving skills. Ability to manage multiple priorities and meet deadlines. Strong written and verbal communication skills. Ability to maintain professionalism and confidentiality when handling financial information.Systems & Documentation Maintain complete and accurate accounting records, job documentation, and financial files. Ensure customer accounts, project billings, payment status, job costs, and financial transactions are accurately updated and maintained within the accounting and job management systems. Maintain detailed notes regarding billing issues, collection efforts, payment agreements, and account activity. Verify the accuracy and completeness of financial data entered into company systems. Support audits, compliance reviews, and other accounting-related projects.Reporting Relationships Reports to: Ownership Works closely with: Project Managers, Sales, Customer Service, Mitigation Team, Construction Team, Field Staff, Subcontractors
Compensation: $30.00 - $35.00 per hour
The IICRC is the Institute of Inspection Cleaning and Restoration Certification, a non-profit organization for the Inspection, Cleaning, and Restoration Industries. The IICRC, originally named the International Institute of Carpet and Upholstery Cleaning Inc. (IICUC), was founded in 1972 by Ed York. Since starting in 1972, the IICRC has evolved into a global organization with more than 49,000 active Certified Technicians and more than 6,500 Certified Firms around the world.
The IICRC is managed by its Board of Directors, which is composed of 15 industry leaders elected by the IICRC’s Shareholders. The Board of Directors’ function is to represent the various interests of the applicants while leading the direction of the organization. The Board of Directors meets four times per year and is tasked with the responsibility of helping shape future policies of the organization and uphold the standards that help shape the industry.
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
FAQs About Construction Accounting Specialist Jobs at Rochester Fire Restoration
What is the work location for this position at Rochester Fire Restoration?
This job at Rochester Fire Restoration is located in Rochester, New York, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Rochester Fire Restoration?
Candidates can expect a pay range of $30–$35 per hour for this role.
What employment applies to this position at Rochester Fire Restoration?
Rochester Fire Restoration lists this role as a Full-time position.
What experience level is required for this role at Rochester Fire Restoration?
Rochester Fire Restoration is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Rochester Fire Restoration for this role?
Rochester Fire Restoration offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, and Paid Vacation for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Rochester Fire Restoration?
You can apply for this role at Rochester Fire Restoration either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.