Construction Administration Specialist

At Five Below our growth is a result of the people who embrace our purpose: We know life is way better when you are free to Let Go & Have Fun in an amazing experience, filled with unlimited possibilities, priced so low, you can always say yes to the newest, coolest stuff! Just ask any of our over 27,000 associates who work at Five Below and they'll tell you there's no other place like it. It all starts with our purpose and then, The Five Below Way, which is our values and behaviors that each and every associate believes in.

It's all about culture at Five Below, making this a place that can inspire you as much as you inspire us with big ideas, super energy, passion, and the ability to make the workplace a WOWplace!

RESPONSIBILITIES:

• Set up and Manage Utilities and Trash
• Time Sensitive: Establish water/sewer, gas, and electric accounts for all new/relocated stores
• Contact Property Manager to obtain utility data, confirm meter numbers, acquire photos and
• billings
• Complete and submit applications/paperwork, efficiently and accurately
• Manage all documentation and track utility transfer progress
• Work with 3rd party (ENGIE) to resolve outstanding items
• Confirm how trash is to be handled at each location
• Order dumpsters and confirm delivery. Diligently resolve delays/issues
• Budgeting and Forecasting
• Manage and maintain construction cost tracking reports
• Partner with finance team regarding month's end costs and determine accruals
• Ensure Pending Approval Log, Accrual Report, and other cost-reporting spreadsheets are kept up to date
• Admin Support within Project Management System - Sitefolio
• Time Sensitive: Compile and track all vendor and GC contracts and allocations (new stores, remodels, special projects, etc), ensure all contracts are awarded prior to Construction Start date
• Process GC bids via DocuSign, ensure AIA contracts and Sales Tax forms are received prior to Construction Start date
• Review/approve/endorse contracts, change orders, invoices, daily
• Generate weekly payables report ("flat file") - resolve incidents (ie "kickouts")
• Collect Tenant Allowances - currently outsourced to third party
• Work closely with Manager of Construction Administration and TA Team to review lease for Tenant Allowance requirements
• Collect General Contractor and vendor lien waivers for projects
• Other Administrative Duties
• Set up new vendors/GCs in payables system
• Schedule walk-through visits and packages
• Attend new store calls and work closely with CPM/Directors to troubleshoot/resolve issues
• Track inventory of Cores/Keys
• Research aging reports
• Gather information required for Tax audits
• Support Construction Admin Business License team as needed
• Process chargebacks and ensure adequate follow up until receipt of funds is collected
• Respond to all inquiries in a timely manner
• Provide support to internal partners with ad-hoc requests, as needed
• Refer to "Construction Admin checklist" for additional responsibilities

QUALIFICATIONS:

• 3-5 years of contract or project management experience
• 3-5 years of general accounting experience
• Bachelor's degree in related field
• Experience in retail construction is a plus
• Highly organized, self-motivated, proactive problem-solving approach
• Excellent oral and written communication skills
• Ability to provide direction to field partners on "next steps" to complete projects
• Exceptional skills in Microsoft Office
• Ability to handle multiple priorities and meet required deadlines
• Ability to work in a very fast paced environment and provide a high level of attention to detail

Explore our benefits site to discover all the perks and support we offer! From health coverage to financial and personal wellness, we've got you covered-check it out today! benefits.fivebelow.com/public/welcome

Five Below is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.

Five Below is committed to working with and providing reasonable accommodations for individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please submit a request and let us know the nature of your request and your contact information. crewservices.zendesk.com/hc/en-us/requests/new

BE AWARE OF FRAUD! Please be aware of potentially fraudulent job postings or suspicious recruiter activity by persons that are posing as a Five Below recruiters. Please confirm that the person you are working with has an @fivebelow.com email address. Additionally, Five Below does NOT request financial information or payments from candidates at any point during the hiring process. If you suspect fraudulent activity, please visit Five Below's Career Site to verify the posting. fivebelow.com/info/careers