Construction Administrative Assistant - Santa Teresa, NM (34500)
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Overview
Job Description
Position Summary
This Position works under indirect supervision and provides administrative and clerical support to Special Projects Operations. The Construction Administrative Assistant deals directly with a diverse group of important external contacts and visitors as well and internal contacts at all levels of the organization. Independent judgement and professionalism is required to plan, prioritize and organize a diversified workload.
Essential Duties and Responsibilities
- Responsible for assisting managers in tracking multiple projects.
- Perform administrative and clerical tasks.
- Maintain data for making transfers of personnel.
- Filing project documents, creating and maintaining project schedules.
- Arranging travel and scheduling meetings, meeting minutes.
- Process RFI (Request for Information) from contractor and submits to PM.
- Process change orders on request.
- Establish and maintain project logs of RFIs, change order requests, submittals and trasmittals, submits and reviews timecards and expenses.
- Receive and organize all documents for Assistant General Superintendent.
- Answer phone and return phone calls.
- Collaborate with management concerning current manpower regarding who is available and what resources are available.
Other Duties and Responsibilities
- Perform other related duties as assigned to ensure efficient and effective processes and smooth operation of department.
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