Construction Administrator

Overview

We are seeking a highly organized and detail-oriented Construction Administrator to support our project and field operations teams. This role plays an essential part in keeping administrative, financial, and logistical processes running efficiently across multiple projects.

The ideal candidate thrives in a dynamic environment, communicates clearly with diverse stakeholders, and brings strong coordination and organizational skills to support construction or project-based operations.

Responsibilities

• Organize, maintain, and track project documentation, including contracts, permits, compliance materials, and related correspondence
• Support the preparation of project budgets, cost estimates, and change documentation based on plans and project updates
• Serve as a communication bridge between field teams, office staff, vendors, subcontractors, and clients to ensure accurate and timely information flow
• Coordinate purchasing activities, including ordering, receiving, and tracking materials, equipment, and inventory to support project execution
• Assist with invoice processing, matching invoices to purchase orders, and maintaining accurate records within project tracking or accounting systems
• Support subcontractor onboarding and documentation, including agreements, insurance verification, and compliance paperwork
• Respond to phone calls and email inquiries professionally and promptly
• Provide general administrative and operational support as needed to ensure project success

Qualifications

• Prior experience in an administrative, operations, or project coordination role within construction, trades, or service based businesses
• Strong written and verbal communication skills, with the ability to collaborate across teams and external partners
• Proficiency with common office productivity tools (such as Google Workspace or Microsoft Office), email platforms, and digital document management systems
• Experience using project management, enterprise resource planning (ERP), accounting, or industry-specific software systems is a plus
• Excellent organizational and time management skills, with the ability to prioritize tasks in a fast-paced, high-volume environment
• Strong attention to detail and accuracy in documentation and financial tracking
• Fluency in English required; additional language skills are welcomed and valued

Preferred Experience

• Familiarity with construction project workflows, purchasing processes, cost tracking, or subcontractor coordination
• Exposure to budgeting, estimating, or change management processes within project-based work environments
• Experience supporting cross-functional teams in operational or logistics-focused roles

Why Join Us

• Competitive compensation package
• Paid time off
• Medical, dental, and vision insurance
• Retirement savings plan with employer contribution
• Opportunities for professional growth and skill development
• Collaborative and supportive team culture

If you are organized, proactive, and enjoy supporting teams that bring projects to life, we encourage you to apply and grow your career with us.