Construction Job File Coordinator

SERVPRO Team NicholsManteno, Illinois

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Overview

Schedule

Alternate-schedule

Full-time

Part-time

Career level

Senior-level

Remote

On-site

Job Description

Summary

The primary responsibility of the Construction Job File Coordinator is to monitor incoming leads from conversion to active job status through completion of work and customer invoicing. The Construction Job File Coordinator will work closely with our Construction Division to maintain an accurate work-in-progress board and audit daily documentation for all job files. The Construction Job File Coordinator will also review the scope, estimate, and job file documentation to ensure all program requirements are met and all work performed is accurately invoiced.

Primary Responsibilities

· Monitor job file status to ensure accuracy in all job file documentation daily.

· Communicate daily with Production crews to ensure all required documentation is captured on site at point of task.

· Create/review estimate based on scope and photos from Production crew.

· Maintain an accurate Work in Progress board for all active leads/projects.

· Monitor and ensure all client requirements are followed.

· Maintain internal and external communications with all stakeholders.

· Review timestamps and other datapoints to reflect accurate reporting/KPMs.

· Complete and review job file documentation for final upload and the audit process

· Perform internal audit of all projects to ensure estimate captures all work performed.

· Perform all job close-out activities, including coordination with accounting team to ensure proper invoicing.

· Assist other departments, as needed.

Education and Experience Requirements

· High school diploma/GED is required.

· Previous office/estimating experience preferred.

· Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills required.

· Proficiency in using various digital tools and technologies to complete job tasks efficiently.

· Experience in the restoration, construction, or insurance industry is a plus.

Physical and Work Environment Requirements

This is a largely sedentary role in an office environment. However, some filing may be required. This could require the ability to lift files, open filing cabinets, and bend or stand on a step stool as necessary.

Normal Working Hours, Additional Working Hours, and Travel Requirements

This is a full-time position, working hours varying between 7:00 a.m. and 5:00 p.m., Monday–Friday. This position may require longer hours and some flexibility in hours may be needed depending upon business needs.Fluent in Spanish is a plus.Construction Admin experience with Xactimate, Symbility, and Cotality preferred.Part-Time is also available.Send resumé to Jason Smith at jsmith@servproteamnichols.com

Picture yourself here fulfilling your potential.

At SERVPRO^®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO^® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

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FAQs About Construction Job File Coordinator Jobs at SERVPRO Team Nichols

What is the work location for this position at SERVPRO Team Nichols?

This job at SERVPRO Team Nichols is located in Manteno, Illinois, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at SERVPRO Team Nichols?

Employer has not shared pay details for this role.

What employment applies to this position at SERVPRO Team Nichols?

SERVPRO Team Nichols lists this position under the following employment categories:

Alternate-schedule
Full-time
Part-time

What experience level is required for this role at SERVPRO Team Nichols?

SERVPRO Team Nichols is looking for a candidate with "Senior-level" experience level.

What is the process to apply for this position at SERVPRO Team Nichols?

You can apply for this role at SERVPRO Team Nichols either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.