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Construction Office & Accounting Administrator

Blane Casey ContractorsAugusta, ME

$24 - $30 / hour

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Overview

Schedule
Full-time
Career level
Senior-level
Remote
On-site
Compensation
$24-$30/hour
Benefits
Health Insurance
Paid Holidays
Paid Vacation

Job Description

Construction Office & Accounting Administrator

Blane Casey Building Contractors

Blane Casey Building Contractors is seeking a detail-oriented Construction Office & Accounting Administrator to support our accounting and administrative operations.

This role works closely with project managers, subcontractors, and company leadership to help keep project billing, payroll coordination, subcontractor compliance, and office systems organized and running smoothly. The position provides exposure to job cost accounting, construction billing, and project administration within a growing commercial construction company.

This role is ideal for someone who enjoys keeping processes organized, tracking documentation, and taking ownership of administrative workflows. The right candidate is comfortable following up with team members, subcontractors, and vendors to ensure nothing falls through the cracks.

Key Responsibilities

Accounting & Billing Support

  • Review, code, and enter vendor and subcontractor invoices
  • Match invoices to contracts, purchase orders, and project documentation
  • Assist with weekly payment processing and vendor compliance tracking
  • Support owner billing (AIA progress requisitions) and maintain billing documentation
  • Track invoices, payments, retainage balances, and accounts receivable aging
  • Assist with Work on Hand tracking and documentation for Work in Progress (WIP) reporting

    • Payroll Coordination

  • Review and validate weekly time entries for hourly field employees
  • Confirm job and cost code accuracy and enter approved payroll data
  • Track missing or incomplete time entries and coordinate corrections

    • Subcontractor & Project Administration

  • Maintain subcontractor records including insurance certificates, W-9s, lien waivers, and executed agreements
  • Assist with project setup in accounting and project management systems
  • Maintain project documentation and organized digital file structures
  • Track change orders and project closeout documentation including warranties and O&M manuals

    • Bid & Office Support

  • Assist with proposal and bid submission packages
  • Track bid deadlines and maintain proposal documentation
  • Maintain the company calendar, PTO tracking, and meeting coordination
  • Serve as a professional front-office contact for vendors and internal staff

    • Systems & Technology Coordination

  • Assist with maintaining company records within Procore and accounting systems
  • Coordinate with external vendors for support with software or office technology when needed

    • Qualifications

  • Strong organizational skills and attention to detail
  • Ability to manage multiple tasks and deadlines
  • Comfort working in Excel and accounting systems
  • Professional communication with vendors and internal teams

    • Construction, accounting, or job-cost experience is helpful but not required.

    Compensation & Benefits

  • $24–$30 per hour depending on experience
  • Health insurance contribution
  • 401(k) retirement plan
  • Paid time off (PTO)
  • 9 Paid holidays

    • This is a full-time, hourly position with a consistent schedule in our office environment.

    About Blane Casey Building Contractors

    Blane Casey Building Contractors is a Maine-based commercial construction company with more than 40 years of experience building schools, municipal buildings, and community spaces throughout the region. We take pride in craftsmanship, strong relationships, and a collaborative team culture.

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    FAQs About Construction Office & Accounting Administrator Jobs at Blane Casey Contractors

    What is the work location for this position at Blane Casey Contractors?
    This job at Blane Casey Contractors is located in Augusta, ME, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
    What pay range can candidates expect for this role at Blane Casey Contractors?
    Candidates can expect a pay range of $24–$30 per hour for this role.
    What employment applies to this position at Blane Casey Contractors?
    Blane Casey Contractors lists this role as a Full-time position.
    What experience level is required for this role at Blane Casey Contractors?
    Blane Casey Contractors is looking for a candidate with "Senior-level" experience level.
    What is the process to apply for this position at Blane Casey Contractors?
    You can apply for this role at Blane Casey Contractors either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.