Construction Project Coordinator (Talent Pool)

Construction Project CoordinatorArchitectural CraftsmenOverland Park, KS | Full-Time

Who We Are

Architectural Craftsmen is an award-winning design and remodeling firm specializing in historic homes and architecturally significant renovations. Our work honors original character while integrating modern functionality, requiring careful planning, disciplined execution, and strong collaboration across teams.

We succeed because we value organization, accountability, and thoughtful process-and we're looking for a Project Coordinator who shares those values.

Learn more about us: www.archcraftsmen.com / https://www.youtube.com/@Architecturalcraftsmen/videos

What You'll Be Doing

Project Coordination & Scheduling

• Assist with project schedules, milestones, and sequencing
• Coordinate subcontractors, suppliers, and internal teams
• Track schedule changes and proactively communicate risks or updates

Communication & Team Support

• Act as a point of contact between designers, engineers, subcontractors, and internal teams
• Coordinate meetings, distribute notes, and track follow-ups
• Support client communication as directed by the Project Manager

Document Control & Administration

• Maintain accurate project records including contracts, permits, drawings, change orders, COIs, W-9s, invoices, and job logs
• Support contract administration including OCIP/CCIP enrollment, pay applications, and closeout documentation
• Ensure documents meet company standards and compliance requirements

Budget, Cost & Procurement Support

• Assist with estimating and budget tracking
• Prepare purchase orders and process vendor invoices
• Track project costs and support financial reporting
• Order and track materials, equipment, and office supplies

Quality, Safety & Compliance

• Maintain safety documentation (SDS/MSDS)
• Assist with PPE distribution and safety coordination
• Track employee licenses and certifications (OSHA, city licenses, etc.)

Project Closeout

• Coordinate final inspections and punch lists
• Assist with as-built documentation and owner turnover materials
• Support final billing and closeout submissions

What We're Looking For

Experience & Education

• High school diploma required; construction-related degree preferred
• 5+ years experience in construction project coordination or project support strongly preferred
• Commercial construction experience is a plus

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, etc.)
• Experience with construction management software (Procore, Buildertrend, or similar)
• Ability to read and understand construction drawings and specifications

Professional Traits

• Highly organized and detail-oriented
• Clear, professional communicator
• Comfortable juggling multiple priorities
• Proactive problem-solver
• Team-oriented mindset with a willingness to step in where needed

Work Environment

• Primarily office-based with occasional jobsite visits
• Regular interaction with field teams, vendors, and clients
• Collaborative, professional, and accountability-driven culture

Compensation & Growth

• Starting Pay: Competitive and aligned with experience
• 90-Day Review: Performance and role-mastery evaluation
• 6-Month Review: Compensation and growth discussion

This role offers long-term growth potential for someone looking to deepen their construction career while gaining exposure to the full lifecycle of projects.

Why Join Architectural Craftsmen

You'll be part of a team that values organization, follow-through, and doing things the right way-on projects that demand care, craftsmanship, and attention to detail. If you enjoy supporting exceptional work and helping teams perform at a high level, we'd love to hear from you.