Construction Project Coordinator (Construction Project Specialsit 2)
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Overview
Job Description
What You'll Do:
Project Department's Construction Specialist 2 serves as the Project Coordinator & point of contact for all parties involved in capital construction projects:
- Prepares Architect/Engineer (A/E), Consultant & Construction vendor contract documents & amendments
- Processes contract documents (e.g., receives, reviews, verifies the required information & enters data)
- Completes entries to certain project forms & ensures all forms are accurately completed
- Facilitates approvals for all contracts
- Prepares Controlling Board criteria for funding releases
- Processes Controlling Board requests (e.g., distributes contract information to owner, verifies data submitted for funding is accurate, verifies purchase order is dispatched upon Controlling Board approval)
- Responds to inquiries from contractors, A/Es, owners, & interested parties
- Provides direction in completing required forms & documents
- Processes construction schedule of values & subcontractor & material supplier declarations (e.g., receives, reviews, verifies required information & enters data)
- Processes invoices & change & maintains budgetary control relative to the impact of change orders (e.g., increase/decrease in amount specified in contract or purchase order)
- Prepares requests to project owners for retainage escrow funds & issues authorization to the escrow agent to release all monies at contract completion
- Reviews & processes liability insurance certificate updates
- Compiles, organizes & maintains various documents
- Follows up & responds to problems/issues arising during the project life cycle
- Researches information related to projects
- Prepares analysis of project information using MS Excel worksheets/workbooks & MS Word documents
- Prepares MS Power Point presentation & conducts informational presentations as assigned
- Monitors & assists in all aspects of the bid process to accomplish completion within scheduled deadlines
- Establishes bid date
- Prepares legal advertisements for publication in the newspaper & on the Commission website
- Notifies all parties involved (e.g., owners, A/E's, construction managers)
- Attends pre-bid conference & assists in advising contractors about process & procedures
- Conduct public bid openings & prepares bid tabulations
- Assists the construction team in verifying submitted documents
- Verifies bidders' bonds
- Prepares recommendations for award letters
- Prepares contracts & verifies documents
- Acts as a Prevailing Wage Coordinator
12 mos. exp. as Construction Project Specialist 1, 85831 or Construction Project Specialist 1 (Exempt), 85832 or in comparable position involving construction project inspection; or 3 mos. trg. or 3 mos. exp. in one of following: shop math, geometry, trigonometry or calculus & 1 course or 3 mos. trg. or 3 mos. exp. in reading blueprints &/or specifications; or demonstrate proficiency; must be able to provide own transportation.
Job Skills: Construction Maintenance
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