Overview
Job Description
About Hughes MarinoHughes Marino is a nationally recognized, award-winning corporate real estate advisory firm specializing in representing occupiers, never landlords. Our Program, Project & Construction Management practice serves as owner's representative and third-party PM for some of the most dynamic companies in the country, guiding clients through complex projects with independent, conflict-free expertise.We are currently seeking a Project Coordinator to join our team in McHenry, Mississippi, supporting a growing portfolio of Hardware Technology, Advanced Manufacturing, and defense technology projects.The RoleAs Project Coordinator, you will be the operational core the project team relies on to keep everything moving. You will support senior PMs with document control, scheduling coordination, reporting, and day-to-day project administration across a dynamic and technically demanding portfolio. This is a role where sharp organization, proactive communication, and a strong sense of ownership make a real difference. You will gain direct exposure to complex, high-stakes projects and grow alongside a high-performing team.What You'll OwnMaintain project documentation, filing structures, and document control standards across all active projects
Support project managers with meeting coordination, agenda preparation, and meeting minutes distribution
Assist with the collection, verification, and consolidation of cost and schedule data for monthly reporting cycles
Maintain PMIS data accuracy and flag discrepancies to the project manager
Coordinate with contractors, vendors, and client stakeholders on logistical and administrative project needs
Support project closeout activities including punch list tracking, document assembly, and final submissions
Assist senior PMs with the preparation of client-facing reports, presentations, and executive summaries
What We're Looking For2-4 years of experience in construction project coordination, project administration, or a related role
Experience with PMIS platforms preferred
Strong Microsoft Office proficiency including Excel, Word, and SharePointExceptional organizational skills and keen attention to detail; able to juggle multiple active projects without dropping the ball
Clear written and verbal communication skills; comfortable coordinating across project teams, clients, and vendors
Self-directed, proactive, and deadline-driven in a fast-moving environment
Local candidates only: McHenry, MS and surrounding Mississippi Gulf Coast area
Compensation & DetailsCompetitive base salary commensurate with experience ranging from $60,000 to $75,000Competitive benefits package and long-term career growth within Hughes MarinoPrimarily project site based in the McHenry, MS area, with remote administrative work as needed
Periodic travel to project sites as required
Bachelor's degree preferred; equivalent experience in construction administration considered
How to ApplyApply directly through Hughes Marino's Careers page, or reach out confidentially to David Rubenstein, Recruiting Director, at david.rubenstein@hughesmarino.com or (619) 238-2111. Your identity will be kept 100% confidential throughout the process.Hughes Marino is an equal opportunity employer.
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