Contract Administration & Accounting Specialist

Creativity Meets Mission.There has never been a better time to join and be a part of MDLE! With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a fast-growing global team of planners, designers and engineers, delivering projects that create a positive and tangible impact around the world.Job DescriptionMDLE is seeking a detail-oriented and versatile, Contract Administration & Accounting Specialist to become an integral component of growing team in Charlottesville, Virginia. As a Contract Administration & Accounting Specialist, you will be tasked with a variety of responsibilities that are vital to the success of our business operations. In this dual-function role you will be responsible for the lifecycle of contract documentation while ensuring project-related accounting, invoicing, and financial reporting are accurate and timely.Key Responsibilities• Lifecycle Management: Draft, review, and manage federal, state, or commercial contracts and subcontracts.• Compliance: Ensure all contractual activities adhere to company policies, legal requirements, and specific agency regulations (e.g., FAR/DFARS if applicable).• Documentation: Maintain organized digital and physical contract files, tracking key milestones, expiration dates, and renewal requirements.• Liaison: Act as the point of contact between project managers, company leadership, legal counsel, and external clients regarding contract terms.• Project Accounting: Manage project-based billing, ensuring invoices are generated accurately based on contract terms (Fixed Price, T&M, etc.).• Accounts Receivable/Payable: Process incoming vendor invoices related to contracts and follow up on outstanding client payments.• Financial Reporting: Assist in preparing month-end closing reports, budget-to-actual variance analysis, and project profitability summaries.• Audit Support: Provide necessary documentation and support for internal or external financial audits.QualificationsMinimum Requirements:• Associate’s or Bachelor’s degree in Business Administration, Accounting, Finance, or a related field• A minimum of 5 years’ experience in a similar role• Technical Skills: Proficiency in accounting software (e.g., QuickBooks, Deltek, or Sage) and advanced knowledge of Microsoft Excel.Additional Information• U.S. CITIZENSHIP IS REQUIRED FOR THIS POSITION• This position is for someone living in Charlottesville, Virginia.• Flexibility: We are looking for the right fit and are open to discussing either a part-time (20–25 hours/week) or full-time (40 hours/week) arrangement.Compensation and BenefitsBenefits with full time employment may include:• 401(k) Retirement Plan with company match• Medical and Dental insurance• Flexible schedule• Paid Holidays• PTO

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