Contracts Administration Specialist

Defense Holdings, Inc. (DHi)• Location: Hybrid (US)• Employment Type: Full-Time• Department: Legal / Contracts• Reports To: Contracts Manager / Director of Contracts

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking a detail-oriented and proactive Contracts Administration Specialist to support contract management and administration for government and commercial clients. The ideal candidate will be responsible for maintaining contract documentation, tracking milestones, coordinating reviews, and supporting compliance with federal contracting requirements.

This role requires strong attention to detail, analytical skills, and the ability to manage sensitive contractual information in a fast-paced government contracting environment.

Key Responsibilities

Contract Administration

• Maintain and organize contract documentation for all active projects.• Track contract milestones, deliverables, and expiration dates.• Assist in contract preparation, modifications, and renewals.• Coordinate contract reviews with legal and program management teams.

Compliance & Documentation

Ensure contracts comply with federal, state, and internal requirements. Support audits and provide documentation for compliance reviews. Maintain organized records for reporting and internal reference.

Cross-Functional Coordination

Collaborate with project managers, finance, and legal teams to ensure contracts are properly executed and monitored. Assist with vendor and subcontractor contract documentation and compliance tracking.

Reporting & Systems Management

Maintain accurate contract records within contract management systems. Generate reports for leadership on contract status, deadlines, and compliance metrics. Assist in process improvement initiatives for contract administration.

Required Qualifications

• Bachelor’s degree in Business Administration, Legal Studies, or related field.• 3–5 years of contract administration or related experience.• Knowledge of contract management processes and documentation standards.• Proficiency in Microsoft Office Suite.• Strong organizational and analytical skills.• Ability to handle confidential information with discretion.

Preferred Qualifications

• Experience in government contracting or federal compliance.• Familiarity with contract management systems.• Knowledge of FAR/DFARS regulations.• Experience coordinating contract reviews and vendor agreements.

Core Competencies

• Integrity & Confidentiality• Attention to Detail• Analytical Thinking• Interpersonal Communication• Organizational Skills• Adaptability & Initiative

Work Environment

• Professional office environment (or hybrid/remote if applicable).• May require occasional travel.• Must be eligible to work in the United States.• Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

• Competitive base salary (commensurate with experience)• Medical, Dental, and Vision Insurance• 401(k) with company match• Paid Time Off (PTO) and Holidays• Life and Disability Insurance• Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.