Contracts Coordinator

Contracts Coordinator

Sales Phoenix, Arizona

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Description

Position at Imagine Learning

Great Purpose. Great People. Great Opportunities.

At Imagine Learning, we Empower Potential - in students, educators, and each other. As the leading provider of digital-first K-12 curriculum solutions, we're committed to igniting learning breakthroughs that spark curiosity, creativity, and confidence. Every day, our team designs innovative tools that help educators personalize instruction and engage students in meaningful ways. We're shaping the future of learning through our Curriculum-Informed AI approach - technology that understands instructional context, respects educator judgment, and transforms how teachers personalize learning at scale to unlock each student's potential. Together, we're reimagining what's possible and transforming education.

That same spirit of innovation and purpose drives our team culture. At Imagine Learning, you'll find opportunities for meaningful work, continuous growth, and connection with passionate colleagues who care deeply about making a difference. We celebrate collaboration, embrace change, and believe in lifelong learning - for our students and ourselves.

As a remote-friendly company, Imagine Learning offers flexible work arrangements across the U.S. and internationally. Most of our U.S.-based employees work from home or on a hybrid schedule at one of our office locations in Tempe, AZ (HQ), Austin, TX, Petaluma, CA, Rock Rapids, IA, or Bloomington, MN.

Imagine Your Impact.

The Contracts Paralegal supports the legal and business operations teams by managing contract workflows, assisting in the preparation and review of agreements, and ensuring compliance with internal policies and external regulations. This role is critical in maintaining the integrity of contractual relationships with school districts, higher education institutions, technology partners, and publishing collaborators.

For more information on what it's like to work at Imagine Learning, including our culture, benefits, and products, visit us HERE.

To learn more about a typical applicant journey at Imagine Learning, click HERE.

Position Information: This is a regular, full-time position, reporting to the Vice President, Statewide Initiatives & Compliance.

Compensation: Base pay is anticipated to be between $30.00 and $34.27 per hour. Eligible employees may also receive incentive/commission/annual bonus pay based on individual and/or company performance. Compensation may vary based on factors such as, but not limited to, individual skills, experience, training, education/certifications, geographic location, internal equity, and local market conditions.

Location: In this US-based position your location will be in our office in Tempe, AZ. Please expect to be onsite from 8am to 5pm Monday-Friday Arizona local time. Very occasional flexibility may be offered.

Benefits: Imagine Learning provides a comprehensive benefits program to eligible employees, including:

• Multiple health, dental, and vision plans, including medical plans with zero employee premiums
• 401k plan with a company match
• 16 paid holidays, which include 2 floating holidays and a winter shutdown from Christmas Eve through New Year's Day
• Paid Time Off
• Comprehensive maternity and fertility/family building benefits
• Paid bonding leave when a new child joins your family
• Access to on-demand mental health resources
• Life and short and long-term disability insurance
• Pre-tax savings plans
• Paid volunteer time off
• A wide variety of professional development programs, including tuition reimbursement
• Work from home opportunities that foster work/life balance

Envision Your Experience.

In this role you'll have the opportunity to:

• Draft, review, and revise standard agreements, including but not limited to NDAs, vendor contracts/documents, licensing agreements, and service-level agreements.
• Support contract negotiations by preparing summaries, tracking revisions, and coordinating with internal stakeholders.
• Maintain and organize the contract workflow/lifecycle system, ensuring timely updates, renewals, and archival of documents.
• Monitor contract compliance and alert relevant teams to key dates, obligations, and risks.
• Assist with due diligence and documentation for strategic partnerships, grants, and procurement processes.
• Prepare reports and dashboards related to contract status, volume, and performance metrics.
• Support internal audits and respond to inquiries related to contract terms and documentation.
• Manage production of print RFPs, original signatures, and notary for customer contracts and agreements.
• Other duties as required.

Share Your Expertise.

Experience, education, and qualifications essential for success in this role, include:

• Associate's degree in paralegal studies and at least 3 years of experience in contracts or legal support role in the education, publishing, or technology industries; or an acceptable combination of education and experience.
• Paralegal certification is preferred (e.g., NALA, NFPA).
• Experience with Freedom of Information Act (FOIA) requests.
• Strong understanding of contract law, intellectual property, and data privacy regulations in educational technology and publishing.
• Proficiency in contract management systems and Microsoft Office Suite.
• Familiarity with grant agreements, licensing models, and digital content distribution.
• Strong communication skills, including the ability to collaborate cross-functionally.
• Excellent organizational and analytical skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.

Our Commitment to Diversity, Equity, Inclusion, and Belonging.

Diversity and inclusivity strengthen our Imagine Learning team, enrich our lives, and help us design equitable educational experiences where learners see themselves and can also learn about people, cultures, experiences, and perspectives different from their own. Imagine Learning is proud to offer diversity, equity, and inclusion (DEI) workplace initiatives, including the DEI employee council, annual DEI conference, employee resource groups, and other opportunities for employees to connect with and support DEI initiatives throughout the year.

Imagine Learning is an Equal Opportunity Employer committed to providing equal employment and advancement opportunities to qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, sex (including pregnancy, childbirth, lactation, or related medical conditions), gender identity or expression, transgender status (including whether or not you are transitioning or have transitioned), sexual orientation, marital status, religion (including religion dress and grooming practices), age 40 and over, physical or mental disability, medical condition, genetic information (including results of genetic testing and characteristics), veteran and/or military status, or service in the military, and any other basis or status protected under applicable federal, state, or local laws.

To all recruitment agencies: Imagine Learning does not accept agency resumes. Please do not submit candidates for consideration via our online application system, to Imagine Learning employees, or to any other organization location. Imagine Learning is not responsible for any fees related to unsolicited resumes.