Contracts Specialist

Contracts Specialist

Location:

Reno, NV, US, 89511

Position Summary

This position supports the creation, review, negotiation, and administration of entry-level and lower-complexity contracts for goods and services. Under the direction of the Contracts Manager, the Contracts Specialist redlines standard Terms and Conditions, coordinates approvals, maintains contract records, and prepares weekly status reporting.

Essential Functions

• Manage assigned entry-level and lower-complexity contracts from intake through execution and closeout.
• Review and redline standard Terms and Conditions using approved templates and clause guidance.
• Identify and escalate nonstandard commercial, legal, or operational terms to the Contracts Manager or legal counsel.
• Coordinate contract comments and approvals with Procurement, Legal, Finance, project teams, and other stakeholders.
• Prepare contracts, amendments, confidentiality agreements, and related correspondence using approved forms.
• Maintain accurate contract trackers, repository records, key dates, milestones, and approval documentation.
• Prepare weekly contract reports covering status, pending actions, aging items, upcoming dates, and blockers.
• Monitor contract milestones, renewals, and expirations and follow up with responsible parties.
• Support negotiations through document comparison, issue tracking, version control, and preparation of materials.
• Communicate with stakeholders and vendors to support timely reviews, signatures, handoff, and recordkeeping.

Other Responsibilities

• Other duties and projects as assigned by management

Education, Experience, and Skills Required

• Bachelor's degree in Business, Supply Chain, Economics, Legal Studies, or a related field, or equivalent experience.
• One to three years of experience in contracts, procurement, legal administration, or commercial support preferred.
• Basic knowledge of commercial contract concepts and the ability to identify and escalate contractual issues.
• Experience redlining in Microsoft Word using tracked changes, comments, document comparison, and version control.
• Strong organizational skills with the ability to manage multiple assignments and meet deadlines.
• Effective written and verbal communication skills and ability to work independently and in a team.
• Strong attention to detail and ability to maintain confidential and proprietary information.
• Proficiency with spreadsheets, databases, presentations, and document management tools.
• SAP or contract lifecycle management system experience preferred.

Physical Requirements

• The ability to work at a computer and computer monitor and use repetitive motion for long periods of time
• The ability to occasionally lift up to 10 pounds
• This position requires sitting 80% of the time and standing/walking 20% of the time

Nearest Major Market: Reno

Nearest Secondary Market: Tahoe