Coordinator, Business Process - Office Administration

Savage Company is looking for a Financial & Logistics Coordinator that will support rail logistics functions and business process functions. We are stewards of data integrity, processing, analyzing, and validating Savage's financial and operational data. All information flowing between the field and back-office is our responsibility whether it's keyed by hand or interfaced across systems. We are the support hub for our field team members, acting as a single point of contact for all back-office support.

Military Veterans and National Guard Reservists are encouraged to apply!

The Basics:Location: El Dorado, KSDays/Hours: Monday- Friday- 8:00 to 4:00 (100% In Office)

These are just a few of the benefits you can expect from working with Savage:

We provide Uniforms & PPE (laundering included)Paid Holidays & Paid Time Off (PTO)Profit SharingOpportunities for growthExcellent benefits including medical, dental, vision, and 401(k) with match

Here is what you will be doing

Interface directly with customersManage customer orders and inventory systemsFollow written and/or verbal instructions with minimal supervisionCheck emails throughout the day for order status changes/additionsEnsure all railcar inbound and outbound inspections are complete before releasing and filedFollow Savage/customer policies and procedures (internal controls, record retention, verifications, etc.)Fax or scan Bill of Ladings to customers and designated parties (as required)Directly process data such as initiating system interfaces, creating customer invoices, coding AP, etc.Validate data manually or through automationManage multiple communication channels between operations and the back officeMonitor and reinforce accounting processes and internal controlsReview income statements to identify timing and posting issues for revenues and expensesInterface with teams that are functionally and geographically diverseProvide administrative support covering logistics, HR, and financial functionsAnswer incoming phone calls and greet office visitors, directing them appropriately

Here is what we will need from you

Follow written and/or verbal instructions with minimal supervisionAttention to detail, self-motivated, and strong organizational skillsMulti-task in fast paced, consistent high volume environmentStrong customer service skillsStrong working knowledge of MS Office Suite to include Word, Excel, and Power Point, OutlookWork overtime when neededProfessional interaction and collaboration with other Savage Team Members and customersDependability in attendance requiredTime management skills2 years of professional work experience (Required)

Here are some of the physical requirements

Commitment to working safely at all times100% in officeMust be physically able to do the following:Must be able to sit for long periods of timeMust be able to work with telephones, computer and other office equipmentConsistently sit, reach, climb, stoop, kneel and crouchWalk long distancesLift up to 25lbs regularlyLift and move 40 lbs at timesWear required PPEPosition may require some travel for training purposes

Work EnvironmentThis is primarily an office position. In the office, the employee will be frequently exposed to normal office noises such as telephones ringing, copier running, etc. The noise level in the office is typically low to moderate.