Coordinator - Administrative Services

Qnity Early Career Talent Development (ECTD) Program Support Role Job Description

Position Overview

The Qnity Early Career Talent Development (ECTD) Program Support role is designed to provide comprehensive administrative and operational assistance to the rotation program, ensuring seamless execution of onboarding, program management, learning and development initiatives, and participant engagement. The ideal candidate will be highly organized, detail-oriented, and adept at managing multiple tasks and technologies to support emerging leaders and program stakeholders.

Key Responsibilities

• Program Onboarding
• Coordinate and schedule pre-start meetings for new participants.
• Arrange and manage 1-on-1 meetings between participants and program leads.
• Issue organizational notices and announcements related to new program members.
• Add new participants to relevant databases and program lists.
• Maintain and update program distribution lists to ensure accurate communications.

Webinars & Townhalls Organize, schedule, and provide logistical support for program webinars and townhall events. Coordinate invitations, materials, and technical support for virtual sessions.Rotation Planning & Career Development Process Coordinate rotation planning meetings and manage associated preparation tasks. Support the career development process through scheduling and documentation management.Communications Draft, review, and distribute communications to participants, business units, and program leaders. Ensure timely and effective information flow across all program stakeholders.Program Manager / Participant 1-on-1s Schedule and coordinate one-on-one meetings between program managers and program participants, and participants with other participants/mentors/alumni/leaders.QDM / NES Support Assist with Qnity Development Meeting (QDM) and NES (New Employee Seminar) tasks as required by the program.Program Off-Boarding Facilitate off-boarding activities for participants completing the program, including exit meetings and documentation.Learning & Development Program Coordinate and support career path focused training sessions. Assist with the delivery of Lean / Six Sigma training programs. Manage foundational curriculum and leadership development training logistics.Mentoring Program Support mentoring program administration including matching, scheduling, and tracking progress.Participant Committee Support Assist in organizing and supporting participant committee activities and events.Recruiting Events & Coordination Prepare for recruiting events, including logistics, materials, and scheduling. Coordinate recruiting processes for student and professional program candidates. Additional recruiting support as neededStudent Program Provide support for the student program, including onboarding, event coordination, and participant communications.Systems Maintenance Maintain and update program resources using Microsoft SharePoint, OneNote, Teams, Yammer/Viva Engage, Forms, Customer Voice, Power BI, Power Automate, and Kahoot! or similar tools. Ensure effective use of digital tools and platforms to support program operations and reporting.

Qualifications

• Bachelor's degree or equivalent experience in business administration, human resources, or a related field preferred.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft 365 applications and related digital collaboration tools.
• Experience supporting learning, development, or leadership programs is a plus.
• Ability to handle confidential information with discretion.

Key Competencies

• Attention to detail and accuracy.
• Proactive problem-solving skills.
• Adaptability to evolving program needs.
• Team-oriented, collaborative mindset.
• Commitment to supporting leadership and career development initiatives.

Reporting Structure

Reports to: ECTD Program Manager

Location & Work Environment

This role will be based at Chestnut Run Bldg 735 in Wilmington DE in a hybrid work environment, with in-person attendance required for key events or meetings.

Equal Opportunity Statement

We are an equal opportunity employer and value diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or any other protected status.