Corporate Administration Specialist

COMPANY OVERVIEW

ThreatLocker is a leader in endpoint protection technologies, providing enterprise-level cybersecurity tools to improve the security of servers and endpoints. The ThreatLocker platform with Application Allowlisting, Ringfencing, Storage Control, Elevation Control, Endpoint Network Control, Configuration Management, and Operational Alert solutions are leading the cybersecurity market toward a more secure approach of blocking the exploits of application vulnerabilities.

POSITION OVERVIEW

The Corporate Administration Specialist is responsible for supporting the full employee lifecycle while ensuring compliance with employment policies, administrative procedures, and organizational standards. This role oversees employment administration, onboarding, employee records, benefits administration, compliance tracking, performance management administration, and offboarding activities. The ideal candidate is highly organized, detail-oriented, and able to manage confidential information while collaborating across multiple departments including Talent Acquisition, Finance, IT, Facilities, Security, and leadership.

This role will be based in Orlando, FL and is an in-office position.

JOB SCOPE

• Receive successful candidates from the Recruiting team.
• Prepare, process, and maintain employment documentation, personnel records, and employment change forms.
• Complete new hire paperwork and maintain employee employment records.
• Coordinate onboarding activities with IT, Facilities, Security, and hiring managers.
• Administer employee benefits enrollment.
• Coordinate payroll setup with the Finance department.
• Maintain employee personnel files and employment documentation.
• Process promotions, salary adjustments, transfers, and other employment changes.
• Administer PTO, leave of absence, and attendance records.
• Manage visa and immigration documentation where applicable.
• Process employee resignations, separations, and terminations.
• Coordinate offboarding activities with IT, Facilities, Finance, Security, and department managers.
• Maintain company policies, administrative procedures, and employment documentation.
• Ensure compliance with applicable employment laws, regulations, and internal policies.
• Maintain confidentiality of employee and company records.
• Coordinate mandatory training assignments and compliance tracking.
• Maintain organizational charts and workforce records.
• Prepare executive reports related to headcount, turnover, leave balances, compliance, and workforce metrics.
• Support internal and external employment-related audits.
• Administer the employee performance review process.
• Track probationary periods and review deadlines.
• Maintain performance review documentation and records.
• Coordinate annual performance review cycles.
• Ensure managers complete required performance evaluations within established deadlines.
• Perform other duties as assigned.

REQUIRED QUALIFICATIONS

• Bachelor's degree in Human Resources, Business Administration, Management, or a related field preferred.
• Minimum of 2 years of experience in Human Resources Administration, Corporate Administration, Operations Administration, or a related administrative role.
• Experience coordinating onboarding, employment changes, and employee offboarding processes.
• Knowledge of employment documentation, compliance requirements, and personnel record management.
• Experience administering employee benefits, payroll coordination, and leave administration.
• Familiarity with HRIS systems and Microsoft Office Suite, including Excel.
• Strong organizational, analytical, and time management skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality while handling sensitive employee information.
• Ability to manage multiple priorities while working collaboratively across departments.

WORKING CONDITIONS

The duties described below are representative of those encountered while performing the essential functions of this position. If necessary, reasonable accommodation may be requested and will be evaluated for its relationship to the essential functions that must be performed.

• The job will generally be performed in an office environment but may require travel to visit company offices, customers, prospects, partners, trade shows, conferences, or other business locations.
• While performing the duties of this job, the employee may occasionally be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects and tools.
• Must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, depth perception, and the ability to adjust focus.

A background check and drug/substance screening are required after a conditional offer. Employment will proceed only upon receiving clear results from both.

ThreatLocker also conducts randomized drug and substance testing approximately every 60 days, in line with the same screening standards.