Corporate Compliance Assistant

Job Title: Corporate Compliance Assistant – healthcare

Location: New York, NY 10004

Initial Duration: 3 months with possible extension

Shift Time: 9:00 AM-5:00 PM, Hybrid M- F

Pay Range: $30-$32/h on w2

Job Description:

• Client is committed to empowering New Yorkers by uniting communities through care. We believe that Health care is a right, not a privilege. If you have compassion and a collaborative spirit, work with us. You can come to work being proud of what you do every day.
• The Corporate Compliance Assistant reports to the Senior Manager of Corporate Compliance and provides critical administrative and operational support to ensure the smooth functioning of compliance activities.
• This role is responsible for maintaining timely and accurate tracking tools, coordinating communications, assisting with documentation needs, and supporting compliance processes across the department.
• The Corporate Compliance Admin works closely with internal business units to gather information, support investigations, and ensure compliance requirements are met.

Product of Role & Responsibilities:

• Provide general administrative support to the Corporate Compliance team, including scheduling, document preparation, and communication follow ups.
• Assist with data collection and requests from internal departments and external stakeholders.
• Support audit preparation activities and maintain organized, secure documentation.
• Process mail merges for biannual Service Verification mailings.
• Coordinates mailing activities for Corporate Compliance, including preparing and sending request letters, conducting weekly office visits to support incoming mail, and distributing mail to appropriate parties.
• Maintain and regularly update the various Corporate Compliance Trackers, ensuring all information is current and accurate.
• Supports Corporate Compliance Investigators by tracking due dates for key investigatory activities, monitoring case timeliness, and sending reminders to promote timely completion of case-related tasks.
• Assist the Senior Manager of Corporate Compliance with populating data in presentations for committee meetings.
• Input all Medicare compliance activities onto the Compliance Oversight Activities table and ensure all entries are current and complete.
• Assists with Corporate Compliance Work Plan activities, which may include but are not limited to, conducting outbound calls for the provider directory audit and compiling supporting documents.
• Monitors the exclusion screening vendor dashboard to ensure internal departments are completing required reviews in a timely manner; maintains user access by adding, removing and updating users as needed.
• Other duties as assigned or requested.

Education, Training & Professional Experience:

• High school diploma. College degree preferred.
• 1–3 years of administrative support experience in compliance and/or health plan operations.
• Experience working in a regulated industry (healthcare, insurance, government).
• Familiarity with medical terminology or claim billing concepts is a plus.
• Ability to manage multiple tasks, track deadlines, and maintain organized documentation.
• Experience working with confidential or sensitive information is preferred.
• Strong proficiency with Microsoft Office tools.

Professional Competencies:

• Proficient skills in Microsoft products, including Excel, Word, Outlook, PowerPoint, Vizio, and SharePoint.
• Excellent ability to manage multiple tasks and work independently.
• Excellent oral, written skills, and organization skills.
• Proficiency in Microsoft Work mail merge functions for large-volume correspondence.
• The utmost integrity in the discreet and confidential handling of confidential materials is necessary.